Purchasing Agent

CURRENT EMPLOYEES - Please apply using "Jobs Hub" in Workday. This career site is for external applicants only.
 

Job Description:
 

ESSENTIAL DUTIES:
•    Issue purchase orders and ensure the timely procurement of materials, supplies and equipment.
•    Coordinate with vendors to track orders, manage delivery schedules and resolve discrepancies.
•    Assist with vendor negotiations to improve pricing, terms and service levels.
•    Monitor and manage remote warehouse inventory levels, as well as reconcile parts and fuel inventories.
•    Ensure proper documentation and receipt of goods, including packing slips and invoices.
•    Manage vendor and subcontractor contracts, monitor terms and renewals and ensure compliance with project specifications and legal standards.
•    Review all equipment rental and lease agreements, and enter them into lease management software.
•    Request and maintain certificates of insurance from subcontractors and provide them to rental vendors.
•    Assist the bidding team by obtaining quotes and proposals from qualified vendors. 
•    Collaborate with project managers and supervisors on initial job setup. 
•    Schedule materials and deliveries based on job timelines and location requirements.
•    Track and allocate costs to appropriate jobs and cost centers.
•    Collaborate with accounting to review open purchase orders during the month-end process for accruals.
•    Create open commitment reports to support project cost forecasting.
•    Assist with month-end and year-end closing activities, including journal entries and reconciliations.
•    Support internal and external audits by providing required approvals and documentation.
•    Ensure compliance with GAAP, company policies and regulatory requirements.
•    Identify and implement process improvements to increase efficiency within the department.
•    Support operations through maintenance planning and creating work orders. 
•    Assist with purchase justifications and analyze market trends to identify cost-saving opportunities and make recommendations to leadership.
    
OTHER DUTIES:
•    Assist with other office and administrative functions as needed.
•    Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:
•    Strong business acumen, communication and problem-solving skills.
•    Knowledge of procurement practices
•    Strong organizational and planning skills.
•    Ability to manage multiple priorities in a fast-paced environment.
•    Basic knowledge of accounting principles and inventory management.
•    Proficiency in Microsoft Office Suite and have experience with data preparation.
•    Experience with ERP systems, such as JD Edwards or Oracle.
•    Ability to work collaboratively with internal teams and meet the needs of external parties.
•    Some travel may be required.

EDUCATION & EXPERIENCE:
•    Bachelor's degree in business administration, accounting or a related field, plus two or more years of related experience.

ANALYSIS OF PHYSICAL DEMANDS OF POSITION:
•    Intermittent: lifting and carrying up to 25 lbs. (boxes, books, office supplies); climbing, balancing, kneeling, and crawling (retrieving/placing objects from/to shelves, retrieving/filing files); depth perception (walking, driving).
•    Occasionally (0 – 1/3 of workday): standing and walking (copy machine, printer, meetings, filing, visit employees’ office); pushing and pulling up to 25 lbs. (closing/opening desk/file cabinet drawers, moving boxes, using dolly/mail cart, opening/closing doors); stooping and crouching (filing/retrieving files).
•    Frequently (1/3 – 2/3 of workday): grasping (talking on phone, picking up books/files); color vision (filing, charts/reports, presentations, communication materials).
•    Continually (2/3 – 3/3 of workday): sitting (computer/desk work, meetings); reaching (retrieving/placing objects from/to top shelves, filing, desk work); fingering (computer work, calculator, paperwork, writing, keyboarding), speaking and hearing (discussing assignments/projects/ideas/situations, giving/receiving instructions, presentations, meetings, telephone/voicemail, interviewing); seeing (reading, writing computer/desk work, presentations); repetitive motion (typing, work on a calculator, paperwork, writing, keyboarding).
 

EEO Statement:

We are an equal opportunity employer and we do not discriminate. You must meet at least the specific minimum requirements listed above to be considered a qualified applicant.