Project Support 1/2

Position Location:

This position is located in Los Alamos, New Mexico.

Los Alamos is a tight-knit mountain community that consistently ranks as one of Livability.com’s Best Small Towns in America. The city is a top spot for outdoor enthusiasts as it has more than 120 hiking and biking trails, and residents enjoy easy access to the Pajarito Mountain Ski Area. Thanks to the University of New Mexico-Los Alamos’ presence in the area, Los Alamos also has a college-town vibe that’s a major draw for young professionals, families and retirees.

Position Summary:

The Training Department is comprised of 3 training components that support the Engineering & Nuclear Safety Programs at N3B: Training Administration, Training Design and Development, and Training Delivery. The primary mission of N3B is to protect the environment and remove legacy waste off the Los Alamos site. N3B is seeking Project Support to join N3B’s Training Department.

The Project Support person must be organized, have excellent communication skills and display a professional demeanor. The successful candidate also must be detail oriented and thrive in a fast-paced environment with changing priorities.

This position reports to the Training Manager.

Essential Duties/Responsibilities:

Support the planning and execution of training projects and initiatives. This work includes, but is not limited to supporting large projects, initiating and tracking financial transactions, facilitating document revisions, and the tracking and reporting of metrics.

• Responsible for supporting the Training Department.
• Organize and maintain all types of project documentation (reports, drawings, maps, correspondence, meeting minutes, actions, metrics, etc.).
• Run and distribute project financial and labor reports and other project metrics and data. Help the Director and Manager resolve issues/discrepancies.
• Receive, review, prioritize, track and distribute incoming and outgoing messages and actions, via electronic means or hard copy.
• Generate correspondence, reports, tables, forms, presentations, and other documents.
• Gather, collect, record, track and verify information from multiple sources.
• Coordinate project meetings.
• May design processes to enhance workflow.
• Must be proficient in MS Office to include MS Word, Excel, and PowerPoint.
• Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities):

• Experience with administrative services and activities, including general office management and associated functions
• Experience with financial reporting and activities, including general accounting practices.
• Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks.
• Experience managing electronic calendars and the ability to coordinate and arrange meetings.
• Skilled in the preparation and formatting of correspondence, reports, and/or presentations.
• Excellent oral, written, and interpersonal skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.
• Skill and ability to perform critical tasks, interpret requirements, and execute plans to satisfy them.
• Ability to have an impact on organizational success and productivity, with independent judgment.
• Ability to communicate effectively at the highest levels.
• Ability to train and mentor more junior staff.
• Level of skill in language, mathematics, communication, reasoning, and computers necessary to perform essential functions of the job.
• Strong interpersonal, verbal and written communication skills.
• Perform other duties as assigned.

Education and Experience Required:

Level 1: Bachelor’s degree with 0 to 2 years of experience. However, a combination of education and relevant experience that is directly related to this position is acceptable and will be converted into two years of relevant experience for one year of college. 

Level 2: Bachelor’s degree with 3 years of relevant experience. However, a combination of education and relevant experience that is directly related to this position is acceptable and will be converted into two years of relevant experience for one year of college. 

Benefits and Salary: 

N3B offers all full-time employees a comprehensive benefits package that includes 401(k) with employer matching, medical, dental, vision, paid PTO, and more. Starting salary will be commensurate with experience and education.

Working Conditions and Physical Requirements

Normally assigned to perform work in an office environment. Only electrical hazards and other minor potential hazards normally found in an office environment are anticipated. Job performance requires adequate visual acuity and manual dexterity for meeting the requirements of the discipline. Office work environment.

Safety, Security, and Quality

While working to achieve N3B LLCC objectives, the Technical Training Specialist will ensure all activities and operations are performed in a safe and deliberate manner to include protecting the confidentiality and integrity of Personally Identifiable Information (PII). This role will maintain required safety, security and operational training; assure procedural and regulatory compliance; and make safety, security and quality an integral part of every task; including taking the necessary steps to stop work if continuing the job is unsafe or compromises security. Ability to obtain a Q level Department of Energy security clearance.

Equal Opportunity 

N3B is an equal opportunity employer. N3B will ensure no applicant for employment or employee is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.