Assistant Dir Finance & Business Support - InterContinental Los Angeles

About InterContinental Los Angeles Downtown

As the tallest building west of Chicago, InterContinental Los Angeles Downtown will forever elevate the city skyline. Located in the epicenter of downtown’s historic financial and arts district, and mere blocks from Staples Center and L.A. Live, InterContinental Los Angeles Downtown leads the way as the new architectural icon of luxury hospitality. 

The hotel features 889 guest rooms including 109 suites, and a host of culinary venues, including La Boucherie, an elegant American steakhouse with a French twist; Sora, an upscale, intimate sushi restaurant; Dekkadance, an all-day dining international market experience; and Spire 73 – the tallest open-air rooftop bar in the Western Hemisphere – located atop the 73rd floor, boasting breathtaking 360-degree views. 

Bedecked in sustainable design, the hotel is the first LEED-Gold certified building in downtown Los Angeles for Building Design and Construction.

InterContinental Los Angeles Downtown has received awards from US News & World Report, Condé Nast Traveler Readers' Choice, Travel + Leisure World's Best, AAA Four Diamond, Wine Spectator, Meetings Today, and more. La Boucherie is also a Michelin Guide recommended restaurant. 

The hotel offers a 70th-floor sky lobby, 13,000 sq. ft. fitness center, Club InterContinental Lounge, and outdoor pool, as well as over 100,000 square feet of indoor/outdoor meeting and event spaces, including a 21,500-square-foot elegant Wilshire Grand Ballroom. From intricate light fixtures inspired by L.A.’s infamous freeways to billboard-inspired headboards in each guest room reflecting L.A.’s classic beach towns, foothills, car culture and urban scene, the hotel aims to bring a fresh, iconic and elevated perspective of Los Angeles to travelers and locals alike.

Duties and Responsibilities

FINANCIAL RETURNS

• Assist in managing revenues received and dispersed including accounts receivable, accounts payable, and payroll, audit, General Ledger reporting, and cash handling functions for the hotel.  Implement and maintain acceptable accounting practices and procedures as required by company policy and procedures, generally accepted accounting practices, and as effected by local conditions.

• Prepare financial analyses of hotel operations including variance explanation and make recommendations to ensure the achievement of business goals. 

• Assist in the preparation of budgets and financial forecasts and reporting. 

• Develop and implement financial control procedures and systems; maintain documents for audits of hotel accounts; ensure compliance with government regulations, federal, state and local laws, to include EEOC, Wage and Hour, union contracts, etc. Independently comply with record retention requirements.

• Assists with the review of operating equipment stores to avoid unnecessary/excessive purchases and to eliminate (or at least be aware) of obsolete slow-moving items.
• Assists with ensuring all accounts are reconciled on monthly basis, review and approve those reconciliations.
• Assists with ensuring payments are made to IHG (All Fees and billings) as fast as possible.

PEOPLE

• Work with other management personnel to establish and implement hotel service standards to achieve maximum profitability and efficiency.

• Promote teamwork and quality service through daily communication and coordination with other departments.  Key departmental contacts include hotel department heads in all departments and Directors of Area or Regional Hotel Finance to obtain/provide information.

• Interact with outside contacts:
  • Guests – to provide service, send bills and collect payment
  • Vendors – to pay bills or discuss pricing or billing issues; to ensure proof of insurance
  • Hotel legal counsel – to obtain legal advice as needed
  • Insurance companies, tax consultants, auditors, commercial and government banks – to collaborate on ongoing financial issues for the hotel
  • HMG accounting staff – to coordinate financial/accounting information, budget preparation, clarify issues and resolve problems.
  • Regulatory agencies – regarding compliance matters
  • Other contacts as needed (Professional organizations, community groups) 

GUEST EXPERIENCE

• Respond quickly to guest requests in a friendly manner.  Follow up to ensure guest satisfaction.

   

RESPONSIBLE BUSINESS 

• Assists with the distribution of forecast information as an up-to-date management tool for operating departments.
• Assist in the management of day-to-day operations and assignments of Finance staff, plan and organize work, communicate goals, and schedule/assign work.  Advise staff of formal policies and procedures, identifying options and resolving issues.  Alert management of potentially serious issues.
• May serve as “manager on duty” as required.
• May process payroll or verify payroll dollars and reports in a decentralized environment.
• May authorize purchase requests as needed.
• May assist with other duties as assigned including assisting staff with their job functions.

ACCOUNTABILITY

This job acts as the primary financial contact at the base hotel in a clustered environment, reporting to the Director, Hotel Finance and making decisions in his/her absence.  Typically supervises clerical and professional accounting employees in a full range of functions such as Accounts Payable, Accounts Receivable, Credit/Collections, Purchasing, Audit, Payroll, and/or Accounting Operations. 

Bachelor’s degree in Accounting, Finance or equivalent and 2+ years in hotel accounting or audit with experience in a supervisory role, or an equivalent combination of education and work-related experience.  CPA preferred.  Must speak fluent English.

This job requires ability to perform the following:

• Carrying or lifting items weighing up to 25 pounds
• Communicating with other people

Other:

• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
• Problem solving, reasoning, motivating, organizational and training abilities are used often.
• Reading abilities are used often in reviewing financial analyses, budgets, and other related reports.  Writing abilities are used in compiling these financial reports, as well as to document. 
• May be required to work nights, weekends, and/or holidays.

STANDARD SPECIFICATIONS

Requirements are representative of minimum levels of knowledge, skills and/or abilities.   To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests.

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This position is classified as non-exempt (per the Fair Labor Standards Act) and is subject to overtime in accordance with Federal and State Regulations.

At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to an individual's, race, color, ethnicity, national origin, religion, sex, veteran status or any other characteristic protected by law. This employer follows the Los Angeles Fair Chance Ordinance and California Fair Chance Act. All qualified applicants, including those with arrest or conviction records, will be considered.

The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.