About

Greenberg Gross LLP is a plaintiff-side trial law firm with offices across California, Nevada, New York, New Jersey, Illinois, Pennsylvania, and Massachusetts. We are looking for a highly organized, discreet, and resourceful Executive Assistant to support our Executive Director and Administrative Director across the firm's day-to-day leadership operations.

Key Responsibilities

Manage complex, shifting calendars, coordinating meetings across time zones, and offices
Maintain a list of deadlines
Anticipate scheduling conflicts and proactively resolve them
Coordinate travel arrangements, including flights, lodging, and ground transportation for multi-office visits
Draft, proofread, and manage email correspondence when appropriate
Screen and prioritize incoming calls, emails, and requests
Serve as a liaison between the executives, internal staff, partners, and external contacts and vendors
Prepare agendas, materials, and briefing documents for leadership meetings, partner meetings, and firm-wide events
Take and distribute meeting notes and track follow-up action items
Assist with tracking and organizing firm projects and initiatives across departments
Prepare, format, and proofread reports, presentations, and policy documents
Maintain organized digital and physical filing systems for sensitive documents
Assist with cross-office initiatives, tracking deadlines and deliverables across departments
Help coordinate onboarding logistics for new hires or new office openings
Support special projects as assigned, which may span HR, operations, compliance, finance, or firm administration
Any other tasks as assigned

Required Qualifications

3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leadership, ideally within a law firm or professional services environment
Excellent written and verbal communication skills
Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar management tools
Exceptional organizational skills and the ability to manage multiple priorities under deadline pressure
High degree of discretion and sound judgment when handling confidential information
Bachelor's degree preferred, though equivalent professional experience will be considered

Preferred

Experience supporting leadership across multiple office locations or multi-state operations
Familiarity with legal industry tools such as iManage, Clio, or Litify/Salesforce
Prior exposure to HR, payroll, or firm administration functions

Core Competencies

Reliability and follow-through on commitments
Ability to work independently while staying closely aligned with two executives' priorities
Comfort navigating ambiguity and shifting demands
A calm, professional demeanor under pressure
Strong interpersonal skills with staff at all levels of the firm

Physical Requirements

Ability to work at a desk and use a computer for extended periods

Compensation and Benefits

Salary is commensurate with experience. Greenberg Gross LLP offers a comprehensive benefits package including medical, dental, and vision coverage, retirement plan options, and paid time off.

Responses will be given to candidates who closely meet our qualifications. EOE M/F/D/V.

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