Executive Assistant to the Vice Provost for Teaching and Learning

To be considered, please submit a resume and cover letter through the UCLA Campus Job Opportunities website.
 
If you have any questions, feel free to direct inquires to the department HR team, Paula Yau at pyau@teaching.ucla.edu, Jaerika Vega at jvega@teaching.ucla.edu, and Milinda Tabarez at mtabarez@teaching.ucla.edu.
 
This position is eligible for a hybrid work arrangement. The position also requires the ability to work on campus with a minimum of four (4) days per week on site.

Join UCLA’s Teaching and Learning Center in a high-impact executive support role that advances teaching excellence and innovation across one of the nation’s leading public universities.

The Executive Assistant to the Vice Provost for Teaching and Learning serves as a trusted strategic and administrative partner to the Vice Provost for Teaching and Learning (VPTL), providing high-level executive support that helps drive initiatives in teaching excellence, curricular innovation, instructional technology, and faculty development across UCLA. This role also provides supplemental support to members of the senior leadership team, including associate vice provost(s), special assistant(s), and executive director(s), and contributes to the success of key committees and working groups.

Serving as a central point of coordination for the VPTL office, the incumbent manages complex scheduling, executive correspondence, confidential communications, travel logistics, reimbursements, and daily office operations. The role functions as a key liaison with campus leadership, including vice provosts, deans, vice chancellors, faculty, staff, students, and external partners, and ensures timely, accurate, and professional communication across a wide range of stakeholders.

In this fast-paced and intellectually dynamic environment, the Executive Assistant independently prioritizes and triages incoming communications, exercising sound judgment to determine urgency, sensitivity, and appropriate routing or response. The incumbent synthesizes information, tracks action items, and ensures timely follow-up on leadership priorities and strategic initiatives.

This position plays an essential role in organizing the day-to-day operations of leadership within the Teaching and Learning Center and affiliated units, including overseeing reception functions, managing calendars, coordinating meetings, and serving as a first point of contact for inquiries. The role also supports retreats, conferences, awards, honoraria, proposal and progress reporting, and other special projects requiring exceptional organization, discretion, and follow-through.

As directed, the incumbent coordinates financial transactions in partnership with the TLC finance team, including purchasing and travel reimbursements.

Success in this role requires strong initiative, analytical thinking, facilitation skills, and the ability to work independently while collaborating effectively across a complex organization. Regular attendance, punctuality, and a high level of professionalism are essential.

This is an outstanding opportunity for a highly organized professional who thrives in higher education, enjoys working with senior leaders and diverse campus constituencies, and is passionate about supporting UCLA’s teaching and learning mission.