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If you are an awesome and experienced Executive Assistants with interests supporting our leaders in Marketing, Communications, PR, Legal, and Production Operations, we would like to connect with you! Our opportunities are based in Los Angeles with in-office hybrid expectations.
The Role
Executive Assistants are critical to supporting our high-performing teams. Our Executive Assistants are highly impactful and stunning in their craft. They ensure the success of our leaders with their operational and administrative wizardry and proactively future-proof solutions by anticipating needs. The ideal candidates will be passionate about the content we create and enthusiastic about the impact they can make by contributing meaningfully to support the success of these teams.
Responsibilities include, but are not limited to:
Proactive management of calendars for the leader and their team, including scheduling internal and external meetings
Booking necessary domestic and international travel, often multi-destination trips, while optimizing for efficiency and productivity for the executive and business
Book, manage, and coordinate logistics for team meetings, events, and off-sites
Leveraging proficiency in Google Suite tools for presentations and memos
Accurately capture and document meeting minutes and decisions made in meetings
Processing extensive expense reports in a timely manner
Qualifications:
7+ years of experience in an Executive Assistant capacity supporting senior leaders, ideally in similar industries of media, tech, consulting
Proficiency in Google: Gmail, Google Calendar, Google Docs, Google Sheets, Google Groups is a must
Experience supporting domestic and international travel and reconciling expenses
Experience supporting senior leaders with a global team and cross-functional stakeholders is a plus
Responsive and able to work flexibly across multiple time zones
Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks
Displays professionalism in communication with internal and external partners
Ability to be discreet and maintain confidential information
Strong written and verbal communication skills
Strong judgment and ability to make decisions quickly
Strong attention to detail at all times
Team player who operates in a fast-paced, team-oriented setting
Able to stay calm under pressure and work on short deadlines
Tech-savvy with an ability to lean into new technology and tools is a huge plus
Learn more about this Employer on their Career Site
