KP782 - Full-Time Executive Personal Assistant - LA/San Francisco/Ojai, CA

Overview

An exceptional executive personal assistant is sought for a busy family in LA, with additional homes in San Francisco and Ojai. This is a fast paced, hands-on role with lots of variety and room to grow. While the role will be based in LA, candidates are required to be flexible to travel between all locations as required. This is an asap start.

Responsibilities

Travel & Logistics Execution

Plan and execute complex travel across multiple locations

Manage flights, drivers, pet logistics, hotel coordination

Prepare packing lists and ensure all travel-critical items are accounted for

Confirm airline policies (e.g., pet policies) in advance

Ensure zero last-minute surprises

Provide written confirmations for all bookings and vendor arrangements

Calendar & Scheduling Management

Coordinate personal, medical, and professional schedules

Confirm all appointments in advance

Provide daily briefings when needed

Manage conflicts proactively

Ensure travel and meeting logistics align

Vendor & Service Coordination

Confirm vendors directly (no assumptions)

Obtain written confirmations

Follow up until completion

Maintain vendor database with backups

Never report something as confirmed without verification

Personal & Family Logistics 

Manage gifting, important dates, shipping

Coordinate dog walkers, service providers, and household support

Track deadlines and ensure completion

Oversee short-term project follow-through

Qualifications

• Ability to spearhead various projects happening simultaneously 

• Strong organizational and time-management skills with extreme attention to detail

• "Can do” attitude, problem ownership and creativity in problem solving
• Adaptable, and able to handle rapidly evolving situations with ease 
• Exceptional organization skills; ability to juggle multiple, sometimes competing, priorities seamlessly
• Outstanding written and oral communication skills 
• Unwavering professionalism, absolute discretion, and exceptional judgment   

Candidates should:

• Be able to close the loop on every task
• Confirm receipt of instructions
• Clarify ambiguity immediately
• Provide status updates without being prompted
• Prioritize accuracy over speed

Requirements

• US Passport, Green Card, or EAC
• Clean and current driving license 
• Ability to start asap

Candidates should have/be:

• Extremely high conscientiousness
• Zero tolerance for fabrication or assumption
• Strong follow-through
• Calm under pressure
• Detail-oriented to the point of redundancy
• Able to manage multiple threads simultaneously
• High integrity
• Discreet and trustworthy
• Proactive problem-solver
• Positive mentality and genuine passion for their work

Salary and Benefits

• Highly competitive compensation, DOE + full benefits (Medical, Dental, Vision)