Lead Event Planner

Marlborough School

Lead Event Planner

Full-Time/Non-Exempt

Staff

Founded in 1889, Marlborough School is an independent girls college-preparatory school for grades 7 through 12 located in Los Angeles, California. Marlborough is the oldest independent girls’ school in the Southern California region. Central to Marlborough’s vision that Equity Leads Education is the belief in and passion for empowering young women to use their immense talents to better the world and become trailblazers in their own right. Bolstered by world-class faculty and staff, Marlborough students are challenged and inspired to work towards their own personal best and, in doing so, have an almost endless array of courses, extracurriculars, electives, and programs to spark their curiosity, deepen their compassion for one another, and lead lives of purpose.

OPPORTUNITY STATEMENT 

Reporting to the Manager of Auxiliary Services, the Senior Events Planner is responsible for the planning, management, and execution of a diverse range of school events that support the mission and  community engagement goals of Marlborough. This role requires a highly organized, creative, and experienced professional capable of effectively collaborating with school personnel and managing complex logistics, vendor relationships, and budgets, ensuring all events reflect the school's commitment to excellence and brand standards.

KEY DUTIES AND RESPONSIBILITIES

• Lead the planning and execution of all major school events, including academic and ceremonial, admissions, advancement/fundraising and community events. 

• Serve as the primary liaison with various school departments to determine event objectives and requirements.

• Manage all event logistics, including venue selection (on and off campus), catering, audiovisual, security, transportation, and setup/teardown.

• Manage eSpace reservations and databases for school events. 

• Develop event timelines, budgets, and detailed logistical plans for each event.

• Conduct post-event analysis by gathering feedback, reviewing financial outcomes, and assessing overall success against established goals.

• Create comprehensive event reports and maintain detailed records and documentation for future planning. 

• Negotiate and manage contracts with all vendors, including caterers, florists and rental companies.

• Track all event expenses and reconcile budgets post-event, providing detailed financial reports to the relevant departments.

• Maintain a list of preferred vendor relationships and continually seek new high-quality partners.

• Lead and direct cross-functional event committees and volunteer groups, clearly delegating tasks and providing necessary training and supervision.

• Collaborate with the Communications department on event promotion, branding, and required materials.

• Assist with departmental administrative tasks and special projects as needed.

QUALIFICATIONS AND REQUIREMENTS 

• Bachelor of Arts or Science Degree required, or equivalent work experience.

• Minimum 3-5 years of progressive experience in event planning or related area, demonstrating increased responsibilities and scope of duties.

• Effective communication (both orally and written), resourceful problem solver, and an ability to handle confidential and sensitive information with discretion and professionalism.

• Proficiency in Google Suite, Microsoft Office, Adobe, and other software platforms preferred.

• Must be able to work on-site 5 days/week

BENEFITS

• Competitive annual salary ranging from $65,000 to $85,000.

• Comprehensive benefits package including medical, dental, and vision coverage.

• Access to voluntary benefits and professional development programs.

• Competitive retirement plans, including employer matching contributions.

• Generous time-off allowance to maintain a healthy work-life balance.

For more information about Marlborough School, its rigorous academic curriculum, fine arts and athletics programs, or if you would like to learn more about this position or other career opportunities, we invite you to visit the Careers link under the “About” drop-down menu on our website at: http://www.marlborough.org. 

Marlborough School is an equal opportunity employer. Marlborough recruits, employs, trains, compensates, and promotes without regard to race, religion, creed, color, national origin, age, sex (including sexual orientation and gender identity), marital status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law. Marlborough School is a diverse, inclusive community that strives to maintain diversity in all areas of employment.