Nursing Scheduler

POSITION OBJECTIVE/SUMMARY:

The Nursing Scheduler is responsible for scheduling employees to ensure sufficient coverage of staff for all shifts within AIP/CIP for Kedren. The nursing scheduler generates, manages and updates master schedules while making adjustments as needed according to census fluctuations, call-ins, and pre-planned leaves of absence.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION:

• Experience in administrative clerical support in a psychiatric or other healthcare environment preferred.
• Experience in MS Word,Exceland a data entry database computer software in a windows environment.
• Must be organized, detail oriented and the ability to handle confidential information.
• Possesses excellent written, verbal communication and interpersonal skills, the ability tointerface withall levels of management, clients and associates while building strong relationships.
• Must have the ability to problem solve, meetdeadlinesand follow through on work assignments in a fast-paced environment.
• The ability to work overtime and/oradditionaldays on special projects as needed.

GENERAL STATEMENT OF FUNCTIONS:

• Maintain staffing operations across both unitsacross all shifts: AIP and CIP(AM, PM, NOC). 

• Maintainaccuratestaffing list of all Nursing Department employees(FT/PT/Per Diem/Registry)to include names and contact information such as current telephone numbers, email,emergency contact,and home address.
• Processrequests for sick time off, vacation,maternity leave, Family Medical Leave Act (FMLA), and unpaid leaves of absenceafter approved by DON.
• Notify DONof nursingemployeesschedules per shift per unit ondailybasis.
• Fulfilling staffing vacancies in advance to ensure adequate coverage for all shiftsby using FT/PT/Per Diem and Registry staff.OTand Double timemust be approved by DON.
• Maintain open and professional communication with Registry Agencies, keep phone numbers of alladministrativecontact persons up to date.
• Be available to receive phone callsand ortext messages from Registry Agenciesregardingstaffing needsas needed.
• Keeping meticulous attendance recordsby monitoring overtime and attendance of employees
• Notify Directorof Nursing of potential need forthe progressive disciplinary process if staff membersaccrueexcessive absences and/or tardiness.
• Communicating with Unit Supervisorsand theDirector of Nursing / Chief Nursing Officerregardingfloor orientation scheduling for newly hired employees in the nursing department
• Checking time clock punch records against master schedules and noting theappropriate changes
• Signing time correction forms for events such as missing meal periods or forgetting to clock in/out
• Track a document all in-service training sessions
• Utilizing computer software to prepare, change,and update the master schedule
• Secure coverage for vacancy shifts
• Work with the payroll manager to verify payroll accuracy

Competencies:

• Client Focus– Identifies, analyzes, and implements evidence-based therapeutic interventions designed to achieve client goals; using research and technological advances; evaluating program outcomes and practice effectiveness; developing, analyzing,advocatingand providing leadership for policies and services; and promoting social and economic justice.
• Communication Effectiveness– Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand andretainthe message.

• Compliance– Ensures compliance and examines patient information toinsurethat theycomply withcompany and industry regulations, and service policies and procedures.
• Office Management– Plans, organizes andutilizesoffice technology and procedures toutilizeefficient scheduling, prioritization and programs for staff and clients.
• Property Management– Manages/oversees occupant services (parking, janitorial services, food services, helpdesk,securityand safety).
• Resource Management– Identifies,enrollsand sustains resourcessuch as people, technology, communityservicesand programs effectively that can beutilizedto fulfill the mission and vision of the organization to meet the needs of the clients to optimally live productive lives.
• Service Focus– Balances interests and needs of a variety of internal customers and clients; adjusts priorities to respond to pressing and changing demands. Anticipates and meets theneedof the customer and client; achieves quality results; is committed to continuous improvement of services.
• Team Work– Functions effectively as a member of an inter-professional team that includes behavioral health and primary care providers and family members to move the team toward the completion of the goal(s).
• Technical Capability– Applies anddemonstratestechnical capacity for job specific technical requirements including software technology, applications,judgmentand procedures to achieve position requirements and organizational needs.
• Thoroughness-Demonstratesattention to detail and accuracy. Defines and organizes tasks, responsibilities, and priorities.Takesresponsibility fortimelycompletion.