Office Services Coordinator

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. 

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking an Office Services Coordinator for its Los Angeles office.

Responsibilities include, but are not limited to:

• Document Production Center – copy, scan, print, organize files on share drive or cloud (e.g., Box)
• Reception coverage - answering light phones, greeting visitors, maintaining delivery log, validating parking, adding guests to security, reserving conference rooms, setting up zoom conference and testing audio/video, submitting service requests to Landlord 
• Collecting and distributing incoming mail and deliveries
• Preparing outgoing mail and overnight packages for shipping
• Bi-weekly transmission of postage receipts to AR
• Ordering and restocking office supplies, including taking inventory and maintaining inventory list
• Setting up and cleaning of conference rooms or guest offices for guests/meetings
• Records - updating and creating files, locating files, supporting offsite storage, and shredding, including scanning to CF Archive, maintaining a master list of filing system
• Placing catering orders for inhouse lunches and breakfasts
• Library - updating library materials, logging materials received in library EOS database and distribute to attorneys identified in EOS
• Supporting tech department re office equipment installation and troubleshooting
• Coordinating service calls for copier equipment repairs or services
• Submit invoices via Matter Expert for payment processing
• Other office service-related responsibilities upon request and participate in special projects as requested
• Member of Emergency Response Team and Building Floor Warden
• Strong attention to detail
• Organize, plan, and manage projects through to competition
• Ability to work well with others as a team player, multi-task and prioritize work requests
• Provide high levels of customer service to all internal and external clients
• Flexibility to work overtime

Minimum Requirements

• High School Diploma or equivalent experience
• Minimum of 2 years office experience
• Experience in a law firm or other professional organization is preferred
• Knowledge of copiers, printers, faxes, and other office equipment
• Ability to lift 50lbs unassisted

The salary range for this role in California is $45,000 - $50,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.