Purchasing & Inventory Coordinator

Pay Range: $22 - $26 Hourly

Qualifications:   

• Associate degree in Finance, Business, or related field is desirable

• A minimum of one year working in a Finance, Administrative, or HR setting highly preferred

• Strong written and verbal communication skills

• Strong interpersonal skills

• Strong organizational skills and attention to detail

• Strong analytical and problem-solving skills

• Ability to act with integrity, professionalism, and confidentiality 

• Ability to meet deadlines

• Proficient with Microsoft Office Suite, Adobe Acrobat, or related software

• Must have reliable transportation to and from work

• Must be bondable  

• Must be in possession of a valid driver’s license

• No at-fault accidents within the last 3 years; no violations within the last 12 months

• Experience operating delivery vehicles, such as vans, desirable

Major Functions:

Purchasing & Inventory Coordination

• Ordering and tracking supplies and materials across the organization 

• Ensuring all equipment is appropriately tagged and included in organization’s equipment inventory database 

• Perform quarterly inventory audits directly at school sites and headquarters office

• Assisting Office Manager with Accounts Payable and Accounts Receiving tasks

• Receive, verify, inspect, properly label and/or store all incoming deliveries 

• Report incoming packages to appropriate department/end-user

• Process outgoing shipments using USPS, UPS, FedEx and various freight forwarders

Administrative Operations

• Supports day-to-day office operations, including ordering supplies, tracking inventory, and submitting service or facilities requests.

• Performs routine clerical duties such as photocopying, scanning, filing, mailing, and handling deliveries.

• Dispersing and retrieving company equipment as necessary

• Booking/reserving bus requests for field trips and special events

• Responsible for arranging transportation needs for schools and office for field trips as necessary

• Perform other duties as assigned

Working Conditions:

• Ability to lift up to 50 lbs unassisted

• Ability to maneuver packages up to 100 lbs unassisted

• Comfortable working in a fast-paced, physically-demanding office and sorting environment

• Ability to obey all applicable traffic laws, and drive in accordance with weather/road conditions

This job description is not intended to be all-inclusive. It is understood that the employee will also perform other reasonable related business duties if requested by the immediate supervisor or director. Job descriptions are reviewed periodically and may be revised if deemed necessary. This job description is not a written or implied contract. This is an “at will,” full-time position with benefits.

Equal Employment Opportunity