Senior Coordinator, LA28 Olympic & Paralympic Hospitality

Who We Are:

THE ROLE

On Location is seeking a Senior Coordinator, Olympic & Paralympic Hospitality to support the EVP, General Manager, Olympics and Paralympics both administratively and project based. This role requires an exceptionally organized, proactive, and resourceful professional who thrives in a fast-paced, dynamic environment and can manage shifting priorities with discretion and professionalism. The ideal candidate will be highly detail-oriented, a strong communicator, and able to anticipate needs, manage complex scheduling and logistics, and help ensure seamless day-to-day executive operations.  Experience in large-scale sports and entertainment events and/or hospitality is strongly preferred.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Take on increasing responsibility across a variety of projects related to Olympics and Paralympic hospitality planning and execution

• Help oversee On Location’s Paralympic hospitality program including working cross-functionally to keep project on track

• Oversee key planning meetings including schedule development, conference room coordination, meal planning, travel and logistics, dinners, gatherings as needed

• Manage the General Manager's calendar, including scheduling and confirming meetings, calls, and events; support other key leaders as needed

• Prepare materials and logistics for meetings, presentations, and executive visits

• Capture meeting notes, action items, follow-ups, and help track deliverables to completion

• Coordinate complex domestic and international travel, including itineraries, lodging, transportation, and restaurant reservations

• Handle expense reports, approvals, and other administrative processes in accordance with company policy

• Screen and prioritize incoming requests, correspondence, and meeting inquiries

• Liaise with internal and external stakeholders at all levels with professionalism and discretion

• Support special projects and cross-functional initiatives as needed

• Maintain organized files, records, and communications to support efficient executive operations

• Partner closely with the General Manager and broader team members to ensure smooth execution across priorities and deadlines

TRAVEL

Must be adaptable with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays.

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job.  Duties, obligations, and activities may change at any time with or without notice.

QUALIFICATIONS

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Education and/or Experience, Knowledge, Skills, and Abilities:

• Bachelor's degree preferred

• Prior experience supporting senior executives in a fast-paced environment

• Strong organizational and time management skills with exceptional attention to detail

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and adapt quickly to changing needs

• High level of discretion when handling confidential information

• Professional, proactive, and customer-service-oriented mindset

• Strong interpersonal skills and ability to build trusted relationships quickly

• Proficiency with Microsoft Office and common collaboration tools

Preferred Education and/or Experience, Knowledge, Skills, and Abilities:

• Prior experience supporting C-suite or executive leadership in sports, entertainment, or a related industry

• Prior experience in large scale event management and/or hospitality

• Experience coordinating international travel and logistics

• Interest/Knowledge of sport a plus

• Friendly and positive attitude, works well with others

CORE VALUES

As the leading experiences company in the world, we strive to be the most innovative and passionate — the best of the best.  We uphold these values in our quest for excellence:

• Exceed all service expectations with our customers, our partners, and each other.

• Create value by enriching people's lives.

• Do the right thing and bring others along with us — always.

• Propel the power of diversity, in thought, team and experience.

• Partner to generate win-win solutions.

• Ignite and empower our team's entrepreneurial spirit.

• Exude respect and gratitude — treat others as you would want to be treated.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life, and disability insurance, paid time off, and 401k plan.

On Location is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum:

Hiring Rate Maximum:

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.