Administrator - Commercial Real Estate

Job Description:

The Administrator is responsible for assisting the Leasing Department team in the preparation, execution, and management of leasing transactions and legal documents. The administrator engages in coordinating and assisting with all day-to-day functions of the leasing department.

Perks & Benefits:

When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $18, $44, or $112 per pay our PPO, HSA, and HMO have you covered.  In addition, we offer:

• 3 weeks PTO 
• Annual education allowance of up to $1,000 
• Referral program 
• Residential housing discount after 1 year of continuous employment 
• Friends and family rates for our Hotel Properties throughout the company 

What Will You Do?

• Drafts Commercial Real Estate agreements including Leases, Licenses, Amending Agreements, Assignments, and Subleases.  
• Draft’s indemnity agreements, guarantor agreements, estoppel agreements and negotiating Letter of credits forms.
• Coordinate the processing, documentation and execution of all leases related documents including letters of intent, broker agreements, leases, amendments and renewals.
• Negotiates subsidiary contract with tenants following company compliance standards
• Responsible for conducting corporate ID searches.
• Tracks all critical Lease dates including lease execution, possession, option notice, expiration and ensures all updates are timely and accurately made in all internal files.
• Manages the department’s step-down language database.
• Proofreads documents for accuracy and consistency.
• Performs other duties are required

What You Bring:

• Legal Administrative Assistant experience  
• Minimum of three (3) years working in Commercial Real Estate
• Bachelor’s degree (paralegal certificate is a plus).
• Computer skills, with strong knowledge of Microsoft Office
• Excellent planning, organizational and follow-up skills
• Meticulous attention to detail.
• High ethical standards and professional integrity.
• Ability to work independently and on a team.
• Ability to work well under pressure and quick multi-tasker
• Notary Public license a plus.

Onni Properties, LLC (“Onni”) will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Onni is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment.

These job duties are:

• Drafts Commercial Real Estate agreements including Leases, Licenses, Amending Agreements, Assignments, and Subleases.  
• Draft’s indemnity agreements, guarantor agreements, estoppel agreements and negotiating Letter of credits forms.
• Coordinate the processing, documentation and execution of all leases related documents including letters of intent, broker agreements, leases, amendments and renewals.
• Negotiates subsidiary contract with tenants following company compliance standards
• Responsible for conducting corporate ID searches.

Find out more about the Los Angeles County Fair Chance Ordinance at https://opportunity.lacounty.gov/wp-content/uploads/2024/03/FCO-FAQ-Final-Updated-with-Recommendations.pdf. Find out more about the California Fair Chance Act by visiting the Civil Right’s Department Fai Chance Act webpage: https://calcivilrights.ca.gov/fair-chance-act/

Salary Range:

$30-35/hour

About The Company:

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

How To Apply:

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.