Accounting Coordinator

About the role

We are looking for an entry-level Accounting Coordinator to join our growing and dynamic U.S. team. This role will provide day-to-day accounting support to both our Finance and Production teams, helping ensure our financial operations run smoothly and efficiently. 

This is an excellent opportunity for someone who is currently pursuing a degree in Accounting, Finance, or a related field, or for a recent graduate looking to gain hands-on experience and build a strong foundation in production accounting. This role is great for someone who is detail-oriented, organized, eager to learn, and comfortable problem-solving independently and collaboratively. While this is a part-time position, this role has the potential to grow into a full-time opportunity as the company continues to grow. 

This is a part-time position for approximately 20-30 hours per week. 2 x full in-office shifts are required per week, based at our beautiful Glassell Park studio, during regular business hours.

Responsibilities

Accounts Payable

• Process vendor invoices accurately and in a timely manner.
• Prepare and process weekly accounts payable runs, including urgent payment requests as needed.
• Follow up with employees and vendors to obtain missing receipts, invoices, approvals, and supporting documentation.
• Process employee expense reimbursements in accordance with company policies.
• Maintain organized accounts payable records and ensure proper documentation is retained.

Account Reconciliations

• Complete monthly balance sheet and account reconciliations in accordance with the month end close schedule.
• Ensure reconciliations are completed accurately and on time each month.
• Investigate and resolve discrepancies, working with internal teams and vendors as needed.
• Escalate outstanding issues  when appropriate.

Production Accounting

• Collect and organize production receipts, invoices, and supporting documentation throughout each project.
• Provide day-to-day accounting support to production teams and assist with financial inquiries. 
• Process production related vendor payments and crew reimbursements accurately and on schedule.
• Assist in maintaining complete and organized financial records for each production.

Experience & Skills

• Currently pursuing or recently completed a degree in Accounting, Finance, Business, or a related field is preferred. 
• Previous accounting, bookkeeping, internship, or relevant office experience is a plus, but not required. 
• Ability to maintain discretion and confidentiality while handling sensitive financial and company information. 
• Familiarity with reconciliations and general accounting processes.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficient  in Microsoft Excel/ Google Sheets.
• Experience with  accounting software (such as  QuickBooks, Xero, or similar ERP systems)  is a plus.
• Experience with Wrapbook or other production payroll/accounting platforms is a plus.
• Excellent written and verbal communication skills.
• Eagerness to learn, take initiative, and grow within a collaborative finance team. 
• Experience in production, entertainment, advertising, or project-based accounting is a plus.

At Entropico we

• Thrive autonomously and in team scenarios.
• Work collaboratively with the other teams to ensure the output of work is always of the highest quality possible.
• Add value to all productions & processes & contribute to the business's overall success.
• Most importantly, act within the best interests of Entropico.

Physical Requirements

• Ability to sit/stand/kneel/crouch 
• Must be able to work at a computer in an office setting, and remain in a stationary position 50% - 100% of the time.

Why Work With Us? 

At Entropico, our mission is to make great work in a great workplace. We believe strongly in supporting the whole person, not just the employee, starting with the benefits below:

• You’ll have the opportunity to work on our exciting upcoming projects. Here’s a taste of what we do: https://entropico.com.au/
• You’ll be joining a team of people who are supportive, talented and genuine. You’ll join a team who’ll consistently inspire you.
• To support wellbeing, we offer a highly subsidized wellness package with ClassPass, and a behavioural health and family support program. 
• We support your growth through co-funded learning and growth opportunities

Intentional Statement 

Entropico is intentional about hiring talent from all backgrounds. We’re committed to creating an inclusive workspace where everyone knows they belong. We encourage people from all walks of life to apply, especially those from historically marginalised and oppressed communities.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role is $25 per hour, with the final offer amount dependent on education, skills, experience and location.