Construction Manager

POSITION SUMMARY:

The Construction Manager will act as an owner’s representative during design, construction and close-out phases for multiple housing development projects. This role is integral to the successful delivery of new projects and achieving company goals. This position is highly collaborative with internal departments and external stakeholders. They will assist in the planning of construction projects and lead the construction administration of all projects. The Manager will be the owner's liaison with general contractors, design teams, and other consultants to facilitate accurate record keeping, timely communication, and effective decision making. The Manager will report to the Director of Planning and Design while collaborating closely across all company functions. The responsibility period for coordination starts when a project is awarded financing. The Manager will be the owner’s representative in Owner, Architect and Contractor (AOC) meetings.  The Manager will be assigned projects in specific markets to establish familiarity and expertise with municipalities and projects teams for repeat success.  

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: 

The Construction Manager will assist with project planning and execution by managing the building delivery process beginning with plan development through construction and continuing until the close out of the 1-year warranty which will include, among other things, the following:

Document Administration and Control: 

• Manage critical communication between Owner, Architect, and Contractor: including attending OAC meetings, processing pay-application requests, processing change orders, and ensuring Requests for Information (RFIs) are closed out. 

• Follow-up on OAC meeting action items to ensure partner accountability. 

• Record meeting minutes and third-party reports. 

• Work with finance and accounting teams to process pay-applications and construction draws. 

• Maintain regular coordination with Development Coordinator to track project progress, anticipate needs, and ensure all administrative, reporting, and documentation processes are aligned with development objectives.  

Third-Party Coordination 

• Act as the primary point of contact during plan development and construction for design and construction project teams, including: architects, engineers, general contractors, surveyors and green/energy consultants.  

• Assure scope alignment between construction documents and construction contract. 
• Reports to Director of Planning and Design for construction phase design and quality issues.
• Monitor performance and verify workforce requirements are achieved, submitted and approved to applicable agencies. 

• Assure scheduling of green/energy consultant testing and coordination of design team for obtaining green certification. 

• Assure scheduling of necessary environmental testing, reporting and clearance as required. 

• Coordinate the installation of telemedia services to meet the needs of building systems (access control, fire alarms, elevator), management company, and residents. 

• Coordinate with local utility providers to ensure design, permitting, and installation of permanent service.  

• Track and Communicate project schedules internally and to property management companies. 

• Collaborate with CFO to assure Builder’s Risk policy are in place for the required duration. 

• Verify that punch list items are completed on time and coordinate one-year warranty requirements. 

• Oversee the closeout binder process and collection of deliverables from third-partes, including: warranties, appliance and equipment manuals, as-built survey and as-built construction drawings. 

• Document and communicate warranty period process with general contractor, property manager and asset management. 

•  Attend in-person project meetings and perform site visits from time to time.  

Minimum Skills and Abilities 

• Experience: 4 years of construction related project coordination, administration or management. Other consideration: a design background with construction administration experience; or  owner’s representative work. 

• Software Proficiency: Microsoft Office Suite and AI workflow, and experience with Procure and Bluebeam is a plus. 

• Demonstrated ability of managing multiple construction projects simultaneously with exceptional attention to detail and the ability to multitask independently.  

• Detail-oriented personality with excellent written and verbal communication. 

• Continual improvement and problem-solving mindset. 

WORK LOCATION AND EXPECTATIONS 

• This position is fulltime and based in Louisville, KY. Work is expected to be performed primarily at the company office with some flexibility for hybrid hours.  

• Prolonged periods sitting at a desk and working on a computer. 

• Must be able to lift up to 25 pounds at times.  

• Travel may be required. 

BENEFITS 

We offer a competitive benefits package including paid time off, medical, dental, vision, and a 401(k) with company contribution