Admissions Counselor III

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Position Description:

The University of Louisville is seeking an Admissions Counselor III. This position will provide clerical and other support for administrative departments within the Law School.  This is a new position with shared duties across these departments.

Essential Duties and Responsibilities

75% - Admissions:

• Manage routine communications with prospective students, applicants, and admitted students, including but not limited to: application status updates, individualized communications pertaining to incomplete applications, next steps for admitted students wishing to enroll, general admissions inquiries, and any other special communication as assigned by the Assistant Dean for Admissions.

• Work with LSAC Unite and other University software to track prospective student inquiries, maintain applicant records, process admissions decisions, and prepare data summaries or other reports as requested by the Assistant Dean for Admissions. Coordinate the receipt and tracking of electronic file information for JD program applicants.

• Coordinate on-site admissions events, such as information sessions and Admitted Students Day.

• Coordinate travel for the Office of Admissions, monitors travel expenditures, and represents the School of Law as needed at occasional recruitment events.

• Perform general clerical services for the Office of Admissions, including but not limited to: answering the main Admissions phone line, directing calls as necessary, assisting any scheduled visitors or walk-ins, managing the main Admissions email account, serving as the office manager for the Office of Admissions, and implementing procedural changes to improve efficiency.

• Manage departmental purchasing and utilize the Procard for department and Workday reporting/reconciliations

• Lead special projects and performs related duties as assigned by the Assistant Dean for Admissions.

25% -Academic and Student Affairs: 

• Provide general clerical services for the Office of Academic Affairs and Office of Student Affairs.

• Assist with bar certifications for graduates as they apply for licenses to practice law.

• Maintain office calendars

• Provide support for major law school events such as graduation and mandatory student meetings

• Other related duties as assigned by the Associate Dean for Academic Affairs.

Preferred Qualifications

• Experience in law school admissions, university admissions, student records, student affairs or other university administration.

• Experience with Workday, PeopleSoft, or other similar data management systems.

• Experience with Microsoft Office software

Competencies

• Maintain a high level of professionalism.

• Possess the ability to work with sensitive information and maintain confidentiality.

• Exhibit strong written and oral communication skills.

• Exhibit strong interpersonal skills, possess the ability to work effectively and maintain strong working relationships with a wide range of constituencies.

• Possess the ability to work effectively independently and as part of a team.

• Possess strong project management skills, with the ability to handle multiple simultaneous projects.

• Be organized, manage time efficiently, and appropriately prioritize tasks.

• Be flexible, possessing the ability to change tasks quickly and adapt to meet the needs of callers, walk-in visitors, and scheduled visitors who arrive early/late.

• Be able and willing to work outside of normal business hours if needed to attend and assist with recruitment and student events.

• Be comfortable with compiling data.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.