Staff Accountant

Join a Growing Company and Make an Impact

We're looking for a detail-oriented and proactive Staff Accountant to join our Finance team during an exciting period of company growth. This is a newly created role designed to support the expanding accounting needs of the business.

This position is ideal for an experienced accountant who enjoys owning processes, keeping financial records accurate, and contributing to a fast-paced, collaborative environment. You'll work closely with our VP of Finance and play an important role in maintaining strong financial operations across the organization.

What You'll Do

As our Staff Accountant, you'll help support the day-to-day accounting operations that keep our business running smoothly. Responsibilities include:

Accounting & Financial Operations

• Assist with month-end and year-end close processes
• Prepare account reconciliations and investigate discrepancies
• Ensure accurate recording of transactions in accordance with accounting policies
• Support financial reporting and maintain supporting documentation

Accounts Payable & Vendor Management

• Review, code, and post vendor invoices
• Maintain vendor records and assist with vendor setup and updates
• Ensure invoices follow company procedures and approval processes

Accounts Receivable & Customer Management

• Reconcile credit card payments and transactions
• Process and track customer refunds
• Support creation of term invoices and aged accounts receivable collections
• Assist with payment reclassification and transaction review

Systems & Process Support

• Record accounting activity within NetSuite
• Track channel-related expenses and support expense allocations
• Assist with process improvements and documentation
• Support ad hoc finance and accounting projects as needed

What You Bring

• Minimum 5 years of accounting experience
• Bachelor's degree in accounting or finance
• Strong understanding of accrual accounting
• Advanced Excel skills (VLOOKUP, PivotTables)
• Experience working with ERP systems (NetSuite strongly preferred)
• Familiarity with accounts payable and general accounting processes
• Excellent attention to detail, organization, and time management
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• A proactive, solutions-oriented mindset
• Reliable, detail-focused, and comfortable working both independently and collaboratively

Experience in the following areas is highly valued:

• E-commerce or payment processing environments
• Manufacturing accounting
• Systems such as NetSuite, Square, and Avalara
• Vendor and cross-functional team collaboration

Work Environment

This position operates in a professional onsite office environment and requires regular use of standard office equipment.

Why Join Us

• Competitive Pay: $35 to $40 per hour
• Opportunity to join a rapidly growing company
• Newly created role with the chance to build and improve accounting processes
• Flexible part-time schedule with potential for full-time growth
• Collaborative and professional team environment

Quicksilver Scientific is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.