Executive Assistant/Paralegal

Position Description: 

• Provide administrative support to executive management and executive support staff 

• Apply knowledge of legal concepts and processes to assist in the more efficient operation of the legal department by undertaking a variety of paraprofessional duties. 

Essential Duties and Responsibilities: 

• Run Daily Reports 

• Update internal patent log and coordinate with IS for posting on internal web 

• Maintain patent and trademark files 

• Perform research projects including, but not limited to, legal and industry online research 

• Update and distribute representative list 

• Update pricing in ROI 

• Maintain representative agreements 

• Update organization charts 

• Update and distribute NAFTA agreement 

• Compile critical issues for distribution to staff 

• Catalog/maintain competitor files 

• Process and maintain files for unsolicited product submissions 

• Travel arrangements 

• Update TGPro (PTO) for executive direct reports 

• Draft letters and prepare correspondence 

• Maintain legal files 

• Process export licenses 

• Assist with employee sale 

• Take notes/minutes for various meetings as required 

• Other assignments and tasks as required 

Knowledge, Skills, Experience and Education requirements: 

• Bachelor’s degree required 

• Minimum of 5 years of related work experience 

• Paralegal Certificate or 2 years paralegal work experience 

• Candidate must possess excellent computer knowledge and be enthusiastic about learning new program and skills 

• Strong knowledge of Microsoft Office Suite (e.g., Word, Excel, PowerPoint) 

• Data and website experience 

• Familiarity with online legal research engines (e.g., Westlaw or Lexis) 

• Ability to multi-task while maintaining disciplined attention to detail and priorities in a changing business development 

• Ability to work well with people at all levels of the company