Administrative Specialist VII

The following is a list of job duties and responsibilities, including essential and marginal tasks:

The Administrative Assistant is responsible for the high-level coordination, planning, and technical support of the agency's physical infrastructure and mobile assets.  Reporting to the Chief Administrative Officer, this role ensures the safety and efficiency of approximately 200 vehicles and multiple service locations through diligent preventative maintenance, groundskeeping, and security oversight.  A detail-oriented professional, the Administrative Assistant manages internal data and prepares complex reports for executive management using Microsoft Word, Excel, and PowerPoint, and serves as a primary liaison among program directors, vendors, and local government entities.  As part of a trauma-informed system of care, this position requires regional travel, participation in specialized training, and the flexibility to work occasional late hours or weekends to maintain regulatory compliance and operational excellence.

Minimum Job Qualifications

Applicants must meet the following minimum qualifications to be eligible for the position:

• High school diploma or GED.
• Three (3) years of experience in a complex office environment.
• Must possess a valid Texas Driver's License and maintain an insurable driving record.

Preferred Job Qualifications

• A Bachelor's Degree in business administration, public administration or a related field preferred.
• Five (5) years of experience in fleet management, facilities coordination, or high-level administrative support.
• Bi-lingual English/Spanish.
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