Admin - Estimating Coordinator

Job Summary

The Film/Rental & Sales Coordinator is responsible for coordinating and estimating activities related to the film, rental, and sales division, while supporting customer service, scheduling, and operational needs as directed by the Film/Rental/Sales Manager. This position plays a critical role in ensuring projects, rentals, and customer requests are handled efficiently, accurately, and with a high level of communication and service.

Key Responsibilities

• Coordinate and schedule all film, rental, and sales activities, adjusting schedules as needed to meet customer and operational demands.
• Communicate frequently with film clients to ensure specialty requests and project needs are met accurately and on time.
• Prepare TCP plan take-offs and assist with estimating for film, rental, and sales projects.
• Partner closely with operations teams to ensure customer expectations and project requirements are successfully executed.
• Assist with ordering materials, equipment, and supplies as needed to support ongoing projects and rentals.
• Provide exceptional customer service by responding promptly to customer inquiries and resolving issues professionally.
• Maintain organized project documentation, schedules, and related records.
• Support additional tasks and operational needs as assigned by the management team.

Required Qualifications

• High school diploma or equivalent required.
• Previous experience in coordination, scheduling, estimating, customer service, or related operational support roles preferred.
• Strong communication and interpersonal skills with the ability to work effectively with customers, clients, and internal teams.
• Ability to multitask and adapt quickly in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office and general computer systems.
• Ability to work collaboratively with operations and management teams.