Description

JOB SUMMARY AND SCOPE

Reports to the Director of Project Management for guidance on projects to be working on.

The Project Coordinator supports the planning, execution, and completion of projects by working closely with the Project Management Director across both Machias and Calais organizations. This role ensures timelines are maintained, documentation is accurate, and communication flows effectively across all stakeholders.

ESSENTIAL JOB FUNCTIONS

Strong organizational and time management skills
Effective verbal and written communication
Ability to manage multiple projects simultaneously
Problem-solving and analytical skills
Ability to work with clinical and non-clinical staff
Assist the Project Management Director with daily project operations
Team collaboration and facilitation skills
Adaptability and flexibility in dynamic environments
Attention to detail and accuracy
Coordinate schedules, meetings, and project timelines
Familiarity with HIPAA and regulatory compliance
Track project milestones, deliverables, and deadlines
Maintain project plans and status updates
Prepare and distribute meeting agendas and minutes
Maintain organized project documentation and files
Develop status reports, dashboards, and tracking tools
Serve as a point of contact for project team members
Reliable attendance and punctuality
Communicate updates, risks, and changes to stakeholders
Complies with the Code of Conduct and all appropriate policies and procedures
Follow up on action items to ensure completion
Coordinate resources across departments
Assist with workflow implementation and process updates
Support testing, training, and rollout activities
Identify potential risks and escalate to Project management Director
Track issues and assist in resolution efforts
Other duties, as assigned, that are relevant to the position and department

Requirements

MINIMUM REQUIREMENTS

* 1-3 yrs of administrative, coordination, or project support experience.

* Exposure to healthcare operations, clinical workflows, EMR systems, quality improvement.

* Healthcare background preferred

Learn more about this Employer on their Career Site