Facilities Management Support Director

– a place where you’ll be valued, recognized and rewarded for the vital work you do each day. We’ll surround you with a strong team and leadership that supports every aspect of your life – both inside and outside of our centers. And you’ll get to practice your passion  in a non-profit, mission-driven organization that’s known for the highest level of care in our communities

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Operations

• Direct and oversee daily administrative functions for the organization’s real estate operations.
• Develop policies, procedures, and administrative standards that improve operational efficiency.
• Evaluate administrative workflows and implement process improvements.
• Ensure exceptional internal customer service.
• Assist EVP with maintaining resources and contacts for critical services to support successful management of adverse events.

Facilities Management

• Oversee and direct project management process for real estate & facilities management projects.
• Update and maintain facilities management and real estate information in the organization’s facilities management technology platform (TELS).
• Manage facility maintenance contracts.

Records and Information Management

• Oversee records management programs.
• Ensure compliance with document retention policies.
• Manage physical and electronic filing systems.
• Support enterprise information governance initiatives.
• Coordinate secure records disposal.

Vendor and Contract Administration

• Assist with contract administration and renewals.
• Negotiate service agreements within delegated authority.

Compliance and Risk Management

• Ensure compliance with applicable federal, state, and local regulations within delegated authority.
• Maintain administrative policies and procedures.

Additional

• Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.
• Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.
• Performs other duties as necessary to ensure the success of the System.

SKILLS AND ABILITIES

• Manage multiple priorities
• Analyze operational performance
• Improve administrative processes
• Develop policies and procedures
• Build collaborative relationships
• Communicate effectively with executives
• Manage vendor relationships
• Negotiate contracts
• Exercise sound judgment and discretion

• Strategic Thinking
• Operational Excellence
• Customer Focus
• Financial Stewardship
• Organizational Leadership
• Accountability
• Communication
• Collaboration
• Change Management
• Problem Solving
• Continuous Improvement
• Integrity
• Innovation
• Decision Making
• Results Orientation

MINIMUM QUALIFICATIONS

Bachelor's degree in Business Administration, Healthcare Administration, Public Administration, Management, Organizational Leadership, or related field

Master's degree preferred.

Minimum of:

• Five (5) years of progressively responsible administrative management experience
• Three (3) years of supervisory or management experience
• Experience managing multiple administrative functions

EEO / M / F / D / V / Drug Free Workplace

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