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Job Description:
Key Responsibilities
Parts & Inventory Support
- Maintain accurate parts inventory through stocking, labeling, and organization
- Order routine parts and consumables, monitor stock levels, and coordinate with vendors
- Receive shipments, verify accuracy, and ensure proper documentation
- Build and maintain Preventive Maintenance (PM) parts kits with required components
- Process parts returns, warranty claims, and core exchanges
Work Order & Maintenance Coordination
- Assist in generating, updating, and closing work orders accurately and on time
- Ensure parts usage and labor are properly captured within work orders
- Track repair requests and prioritize based on urgency and operational impact
- Support PM planning by maintaining schedules aligned with equipment usage and shop capacity
Systems, Data & Documentation (E360 Focus)
- Enter and maintain accurate equipment data in E360 system
- Update equipment meters to support PM and lifecycle tracking
- Scan, upload, and organize documents to ensure complete, accessible records
- Code maintenance invoices for approval and accurate accounting
- Generate basic reports on parts usage, maintenance activity, and costs
Collaboration & Shop Support
- Work closely with Shop Supervisor, Service Manager, and Parts leadership
- Serve as primary point of contact for parts and maintenance documentation
- Support mechanics by ensuring parts, information, and documentation are readily available
Qualifications & Skills
- Strong written and verbal communication skills
- High proficiency in Microsoft Excel (formulas, data management, reporting)
- Elevated comfort with computer systems; HCSS E360 experience strongly preferred
- Exceptional attention to detail for data entry, inventory tracking, and documentation
- Strong organizational skills with ability to manage multiple priorities
- Ability to work effectively in office and shop environments
- Willingness to become an E360 power user
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