Administrative Coordinator - Engineering (Temporary)

Position Overview

The Administrative Coordinator provides transactional and administrative support for Engineering capital projects. This role focuses primarily on processing capital purchase orders and invoices, maintaining supporting documentation, and helping coordinate related follow-ups between Engineering, Finance, and Accounts Payable.

Key Responsibilities

• Create and process capital project purchase orders within Oracle R12

• Track and coordinate capital project invoices in collaboration with Accounts Payable

• Maintain and update the capital invoice tracking file and related documentation

• Monitor project approvals using internal systems

• Assist Engineering staff with project documentation and transactional follow-ups

• Coordinate communications between Engineering, plant personnel, vendors, and Finance teams when needed

Qualifications

• Experience creating or processing purchase orders required

• Basic financial or accounting understanding (AP, invoicing, or project cost tracking)

• Proficiency in Microsoft Excel, Outlook, and Teams

• Strong organizational skills and attention to detail

• Ability to coordinate tasks across multiple teams and systems

Physical Setting

• Job Setting: Hybrid setting after completing training

   

This job summary is intended to be brief and does not list all the duties for this position. Nothing in this job description should be construed as an express or implied contract of employment. Foremost Farms USA is an at-will employer, which means that either party is free to terminate the employment relationship at any time, without any advanced notice, for any reason or no reason.