Project Coordinator

The Audio-Visual Integration Project Coordinator is responsible for supporting the successful execution of AV integration projects from project kickoff through completion. This role works closely with project managers, engineers, field technicians, vendors, and clients to coordinate resources, manage project documentation, track schedules, and ensure projects are delivered on time, within budget, and to quality standards.

The ideal candidate possesses strong organizational skills, exceptional communication abilities, and a working understanding of commercial audiovisual systems and integration processes.

MAJOR DUTIES AND RESPONSIBILITES

• Must be organized
• Assist Project Managers in planning, organizing, and tracking multiple AV integration projects simultaneously.
• Create and maintain project schedules, task lists, and milestone tracking.
• Coordinate project kickoff meetings and maintain meeting documentation.
• Monitor project progress and communicate updates to internal teams and customers.
• Track project deliverables and ensure deadlines are met.
• Support project closeout activities, including documentation collection and final customer deliverables.

Resource & Logistics Management

• Coordinate technician and subcontractor schedules.
• Track equipment procurement, deliveries, and inventory allocations.
• Collaborate with purchasing and warehouse teams to ensure materials are available for project execution.
• Monitor lead times and identify potential schedule impacts.
• Arrange travel, site access requirements, and logistics for installation teams.

QUALIFICATIONS

Education:

• High School Diploma
• Bachelor's Degree or equivalent years in trade

Experience:

• Strong people skills.
• Strong Microsoft excel experience.
• Strong organizational skills

KEY COMPETENCIES:

• Microsoft Project.
• Project Coordination
• Schedule Management
• Attention to Detail
• Problem Solving
• Communication Skills
• Customer Service Orientation
• Time Management
• Team Collaboration
• Documentation Management
• Risk Identification and Escalation

Work Environment:

This job is fully in person, on site.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement

Equal Employment Opportunity:

BLUESTONE COMMUNICATIONS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements,  BLUESTONE COMMUNICATIONS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. BLUESTONE COMMUNICATIONS expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of BLUESTONE COMMUNICATIONS’s employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities:

Act Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.