Benefits:

401(k)
Bonus based on performance
Competitive salary
Dental insurance
Employee discounts
Health insurance
Paid time off

About CLAY

CLAY is a custom millwork company focused on delivering high-quality, design-driven architectural woodwork for commercial and residential spaces. We partner with designers, architects, and builders to bring thoughtful, well-crafted environments to life.

Our work blends precision, material integrity, and modern design—and our operations reflect the same level of care. We’re a growing team looking for someone who can bring organization, clarity, and reliability to our day-to-day operations.

Position Overview

We’re looking for a proactive and detail-oriented Office Manager to support the operational backbone of CLAY. This role is central to keeping projects, communication, and finances running smoothly across the office and shop.

You’ll work closely with ownership, project managers, and shop leadership—helping bridge the gap between design, production, and business operations.

This is an ideal role for someone who enjoys structure, takes pride in staying organized, and is comfortable handling both administrative and light financial responsibilities.

Key Responsibilities

Office Operations

Manage day-to-day office functions and maintain organized systems
Handle incoming calls, emails, and general correspondence
Maintain clean, structured digital and physical filing systems
Coordinate schedules, meetings, and internal communications
Order and track office and shop supplies

Project Coordination Support

Assist with proposals, contracts, and change orders
Support project managers with documentation and submittals
Help track project timelines, approvals, and deliverables
Maintain organized records for active and completed jobs
Serve as a communication hub between office, shop, and vendors

Light Bookkeeping & Financial Support

Assist with accounts payable and receivable
Generate invoices and track incoming payments
Reconcile transactions and maintain basic financial records
Coordinate with external accountant/bookkeeper
Support basic job costing and budget tracking

Qualifications

2+ years in an office management, admin, or operations role
Experience with basic bookkeeping (QuickBooks or similar preferred)
Highly organized with strong attention to detail
Clear, professional communication skills
Comfortable managing multiple priorities in a fast-paced environment
Proficient in Google Workspace or Microsoft Office

Nice to Have

Experience in millwork, construction, fabrication, or design-build environments
Familiarity with project-based workflows or job tracking
Interest in architecture, interiors, or craftsmanship

What You’ll Get

A key role in a growing, design-focused company
Direct exposure to high-end custom projects
A collaborative, no-drama team environment
Opportunity to grow with the business and take on more responsibility over time

Learn more about this Employer on their Career Site