Fiber Administrative Specialist

Position Title: 

Fiber Administrative Specialist 

Pay Rate: 

PL4

$48,300-64,400

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range. Position level may vary based on experience.

Category/Shift: 

Salaried Full-Time 

Physical Location: 

Mansfield Fiber Supply

Mansfield Mill Development Center

1202 LA Highway 509

Mansfield, LA 71052

The Job You Will Perform: 

Assist with the handling of day-to-day fiber procurement activities such as contract administration, supplier ticket corrections, customer service, daily inventory, set up and maintenance of supplier PO’s, overweight deductions, safety and various other activities as assigned. Maintain appropriate financial controls for purchase requisitions, accounts payable invoices, payroll records and other financial controls.  Manage and maintain files to meet appropriate record retention policies and schedules.

Responsible for a wide variety of general and technical duties for the Mansfield Fiber Supply team that include but are not limited to the following:

• Accurately input necessary terms (i.e. pricing, volume, etc.) in Wood Purchase contracts and Purchase Orders.

• Manage vendor folders which includes setup, maintenance, insurance, portal setup issues, etc.

• Completion of Purchase Orders and NOPOs for all other purchases required by Fiber Supply operation. 

• Accurately process accounts payable and accounts receivable.

• Perform required functions within IP information systems, including SAP, EBIX, Intellitrans, and Scaleboss.

• Ensure compliance with all financial and timber security controls, policies and procedures. 

• Respond to a wide range of work instructions to meet commitments in a competent and professional manner with minimal direction. 

• Actively support employee engagement efforts and demonstrate personal leadership and commitment to safety as a core value. 

• Organize logistics for local and offsite meetings and trainings as requested.

• Track and report overtime for salaried nonexempt personnel.

• Maintain accurate records and payment for outside sales as needed.

• Track inbound and bill outbound rail shipments, and troubleshooting and resolution of rail payment discrepancies.

• Generate weekly/month/quarter/year end reports for fiber supply manager.

The Skills You Will Bring: 

• 1-2 years of appropriate work experience.

• Proactive, organized and dependable while working to meet tight schedules.
• Excellent written and verbal communication skills.
• Advanced knowledge of MS Office software (Excel, PowerPoint, and Word).
• Ability to manage multiple projects simultaneously.
• Self-motivated and able to manage a high degree of autonomy. 
• Excellent supplier interaction/communication skills.
• Action oriented, takes initiative, customer focused, continual learner, problem solver, detail oriented.
• Productive work habits, including time management, priority setting and punctuality.

• Strong organizer and coordinator.