Administrative Assistant - Equipment Department

The Administrative Assistant will provide vital support to the equipment department by managing day-to-day administrative tasks, maintaining accurate records, coordinating schedules, and assisting with communication across teams. This position will also help streamline office operations, improve efficiencies, support internal controls, and provide reliable assistance to managers and staff in key areas of the business.

Whitaker Holdings is a 100% employee-owned (ESOP) family of companies with over 70 years of experience in heavy civil construction, underground utilities, and telecommunications. Whitaker Holdings encompasses multiple companies, including Whitaker Construction, DasCo of Idaho, Advanced Cable Technology, and Bighorn Traffic Services. Operating across Utah, Idaho, Nevada, Wyoming, Colorado, Oregon, and beyond, our companies are united by four core values — Value Safety, Embrace Ownership, Be Honorable, and Elevate Team — which guide how we work, how we treat each other, and how we deliver quality results on some of the most challenging projects in the region.

Roles and Responsibilities:

Including but not limited to the list below.

• Champion Whitaker Construction’s Vision, Mission, and Core Values in every action and decision: Value Safety, Embrace Ownership, Be Honorable, and Elevate Team.
• Provide administrative support to the equipment department managers and staff, including scheduling meetings, preparing correspondence, and maintaining records.
• Answer and route phone calls, emails, and other communications in a professional and timely manner.
• Assist in preparing reports, presentations, and other business documents as needed.
• Maintain filing systems, both electronic and paper, ensuring information is organized and easily accessible.
• Help track deadlines, follow up on outstanding items, and ensure projects remain on schedule.
• Assist with purchasing office supplies, coordinating vendors, and processing expense reports.
• Coordinate meetings, travel arrangements, and company events as needed.
• Assist with maintaining compliance records and documentation.
• Provide backup support to other administrative staff as necessary.
• Other duties and responsibilities may be assigned by supervisors.

Skills and Qualifications:

• High School Diploma or GED required; an associate’s or bachelor’s degree is preferred.
• Minimum of 1–2 years of administrative experience, preferably in a construction, business, or office setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision while supporting a team environment.
• Strong attention to detail and accuracy in all work.

Physical Requirements:

• Able to sit, type, and perform computer work for extended periods of time.
• Frequent use of hands and fingers for computer entry.
• Able to see, talk, hear, stand, and walk.
• Able to perform occasional bending, lifting, and reaching.
• Occasionally lift up to 25 pounds.

Whitaker Construction offers an exceptional benefits package including:

• Employee Stock Ownership Plan (ESOP). Employees earn shares in the company – All employees have ownership in the company and its success.
• Competitive wages.
• Health, Dental, Vision, Life, Short Term Disability, Supplemental Insurance.
• 401K and Match.
• Paid Holidays.
• Paid Personal Days.
• Quarterly Incentive Program (profit sharing).
• Referral Bonuses.
• Employee Assistance Program (EAP).

Reasonable Accommodation Statement

The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job, and does not cause an undue hardship for the employer.

Whitaker Construction is an “equal opportunity employer.” Whitaker will not discriminate and will take “affirmative action” measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, creed, color, national origin, or sex.

Women and minorities are encouraged to apply.