Director of Facilities

The Student is….

 The most important person at MTC

Without students, there would be no need for our positions.

 ….not a cold enrollment statistic,

But a flesh and blood human being with feelings and emotions like our own.

 …not someone to be tolerated so we can do our thing.

 The student is our thing.

POSITION SUMMARY

Provide excellent customer relations and administrative leadership that enable the department to achieve its goals and advance the mission of Marion Technical College (the "College"). Demonstrate effective organizational skills and provide direction to administer the College’s facilities, improvements, and operations across the main campus and the MTC Downtown location.

ESSENTIAL JOB DUTIES, FUNCTIONS AND RESPONSIBILITIES

1. Respond promptly and professionally to inquiries from students, employees, and customers while maintaining confidentiality and privacy in accordance with College policies, FERPA, student records requirements, and other applicable privacy standards.

2. Develop, implement, and maintain department policies and procedures and communicate facilities-related policies, procedures, and changes to faculty, staff, students, outside agencies, and vendors.

3. Foster a team-oriented, customer-service culture within the department. Maintain accurate departmental records, identify opportunities for improvement, establish service standards, and implement proactive strategies to enhance customer service. Conduct department meetings as appropriate.

4. Align departmental operations with the College’s Strategic Plan by establishing goals, objectives, and performance measures; evaluating outcomes; promoting collaboration and systems thinking; supporting College-wide assessment and planning activities; and coordinating special projects.

5. Administer the College’s Property and Casualty (P&C) insurance program, including renewals, certificates of insurance, claims, property valuations, and coordination with insurance carriers and brokers to ensure adequate coverage of College assets.

6. Serve as the College’s liaison for joint campus operations with The Ohio State University–Marion (OSUM) and assist with the development and negotiation of the Marion Campus Joint Operating Agreement. Develop short- and long-term joint facilities plans, coordinate shared facilities and security resources, serve as the primary contact for designated vendors, and establish service expectations and response times.

7. Identify and pursue funding opportunities to support College facility improvements, renovations, safety enhancements, and capital projects, including grants, state and federal funding, and other external resources.

8. Represent the College on the Facilities Planning Committee with The Ohio State University–Marion (OSUM) and utilize the Committee’s expertise in addressing facilities-related matters. Represent the College in resolving joint-campus issues and assist with the development and negotiation of shared facilities, library, student activities, and security budgets.

9. Monitor College facilities and operations through regular inspections of buildings and grounds at the main campus and MTC Downtown location. Identify and prioritize maintenance, cleaning, security, and facility needs; establish completion schedules and performance standards; and coordinate site-specific protocols for the Downtown facility.

10. Oversee and coordinate construction, renovation, and capital improvement projects across all College properties. Assist with the selection and management of architects, engineers, contractors, and other professionals in accordance with applicable state and College procurement requirements. Serve as the College liaison and contract manager for architectural and engineering services and assist with space design and project development.

11. Develop biannual state Capital Plans in coordination with OSUM, incorporating the capital needs of all MTC facilities. Oversee the collection and reporting of facilities, safety, and related data required by local, state, and federal agencies, including HEI.

12. Coordinate and complete facilities-related requirements in the State of Ohio’s OAKS and Controlling Board systems, including preparing and submitting requests, supporting documentation, items for payment, approvals, capital project information, and required updates in accordance with state requirements and College procedures.

13. Facilitate the College Facilities Planning Committee and collaborate with institutional committees on capital project proposals and space needs. Develop, maintain, and communicate space utilization data for the main campus and MTC Downtown location and assist with planning and allocation of College space.

14. Serve on the Campus Safety Committee and oversee facilities compliance with applicable federal, state, and local laws and regulations, including OSHA, EPA, and State Fire Marshal requirements. Develop, maintain, and communicate the College Emergency Response Plan and ensure appropriate site-specific safety and emergency protocols are established for all College locations.

15. Supervise and develop department staff in coordination with Human Resources, including establishing position requirements, developing job descriptions, recruiting and interviewing candidates, recommending hiring and personnel actions, conducting timely performance evaluations, supporting professional development, and planning for succession.

16. Develop and administer the department’s annual operating budget and manage expenditures within approved allocations. Coordinate formal and informal solicitations, vendor selection, and purchasing activities; monitor vendor and contractor performance; and work with the Business Office to acquire, maintain, and secure facilities, equipment, furniture, and other College assets in accordance with College purchasing policies.

17. Maintain accurate and current facilities information on the College’s website, intranet, and publications, including information related to facilities, operations, safety, and security for all College locations. Maintain proficiency with software, systems, and databases necessary to effectively perform the position.

18. Support professional development of department employees by identifying training and educational opportunities that support College goals, professional standards, regulatory requirements, and individual development needs.

19. Maintain and enhance professional knowledge and skills through research, continuing education, professional development, and other opportunities that support the responsibilities and objectives of the department and College.

20. Develop and maintain professional relationships with colleagues at other institutions and actively participate in appropriate professional associations. Attend College meetings and serve on departmental and College committees as assigned.

21. Incorporate Guided Pathways principles into the performance of all job functions and responsibilities, supporting a student-centered environment and the College’s mission and strategic priorities.

QUALIFICATIONS

Bachelor’s degree in business, operations, or related field required. Three to five years of progressive facilities and project management experience required. Excellent negotiating and communication skills; ability to work in a team environment; and strong customer service experience required. Must have the ability to work effectively in difficult situations and respond efficiently and professionally in emergency situations. Demonstrate strong knowledge of State of Ohio public employer regulations in the Ohio Revised Code and Ohio Administrative Code. Exhibit excellent verbal and writing skills.

Proficiency with Microsoft® Office programs (Word, Excel, PowerPoint, Outlook, and Project), and excellent computer and related technology skills required. Knowledge of OSHA, EPA, building code, state fire code regulations, etc. preferred. Demonstrate the ability to work independently and complete projects on time with minimal direction and oversight. Experience in public higher education highly desired. Any combination of work experience, training, and/or education

equivalent may be accepted. Willingness to work an irregular schedule as assigned. Successfully pass a background check prior to and maintain throughout employment. Valid driver’s license or dependable transportation required.

ADA SPECIFICATIONS

This position is classified as Staff - Management, Professional, Administrative, and Support and will perform a wide range of professional and administrative support functions for the college, primarily in an office setting. Further information may be obtained from the Office of Human Resources.

DISCLAIMER

Any other duties deemed appropriate may be assigned - The duties and responsibilities defined above are not an all-inclusive list, but a general summary of typical duties. Individuals in this position may be asked to perform a wide range of related tasks, within the scope of their education or certification, to ensure that the highest levels of educational services are provided. We all share the responsibility of doing whatever is required to make Marion Technical College a great place to be - for an education and for a career.

APPLICATION INFORMATION

Submit a cover letter, resume/vita, and three professional references for the position; a single PDF file with all required application materials is preferred in the “attach/upload resume section” of the application.

Marion Technical College is an equal-opportunity employer.