Project Coordinator

Job Title: Project Coordinator

Location: 103 cedar Ave Unit B Marysville, WA 98270

Job Type: Full-Time

About Us
We are a growing HVAC and Electrical company committed to delivering exceptional
service, quality workmanship, and outstanding customer experiences. We're looking for
a detail-oriented, organized, and customer-focused Permit & Rebate Coordinator to
join our team. This role is essential in ensuring projects move smoothly from installation
to completion by managing permits, inspections, and utility rebate programs.

Position Summary
The Permit & Rebate Coordinator is responsible for obtaining permits, coordinating
inspections, processing customer rebate applications, and maintaining accurate project
documentation. This position works closely with our installation teams, office staff,
municipalities, utilities, and customers to ensure compliance and maximize available
incentives.

Key Responsibilities

• Prepare, submit, and track permit applications for HVAC and electrical projects.
•  Schedule required inspections with local jurisdictions and communicate
  inspection dates with installers and customers.
• Monitor permit approvals and resolve any issues or delays.
• Research and process utility, manufacturer, and government rebate programs.
  
• Collect and verify all documentation required for rebate submissions.
•  Submit rebate applications accurately and monitor their status through
  completion.
  
•  Communicate with customers regarding rebate eligibility, requirements, and
  payment timelines.
  
• Maintain accurate records in the company CRM and filing systems.
  
• Coordinate with sales, dispatch, and installation departments to ensure projects
  remain on schedule.
  
• Stay current on local permitting requirements and available rebate programs.
  
• Assist with administrative tasks and special projects as assigned.

Qualifications

• High school diploma or equivalent required
  
• Preferred 2+ years of administrative or coordinator experience (HVAC, electrical, or home
  services).
  
• Experience with permits, inspections, rebates, or compliance is a strong plus.
  
• Excellent organizational and time management skills.
  
• Strong attention to detail and accuracy.
  
• Outstanding verbal and written communication skills.
  
• Proficient in Microsoft Office or Google Suite (Outlook, Excel, Word) and CRM software.
  
• Ability to manage multiple projects and deadlines simultaneously.
  
• Positive attitude and strong customer service skills.

Preferred Skills

• Knowledge of HVAC and electrical terminology.
  
• Familiarity with local building departments and utility rebate programs.
  
• Experience working in a fast-paced service environment.

Benefits

• Competitive hourly pay (based on experience)
  
• Health, dental, and vision insurance
  
• Paid time off and holidays
  
• Ongoing training and career development
  
• Supportive team environment
  
• Opportunities for advancement

Why Join Us?
At our company, you will be part of a team that values integrity, teamwork, and excellence.
Your work directly contributes to keeping projects on track, helping customers save
money through rebates, and ensuring our operations run efficiently.
Ready to join our team? We'd love to hear from you! Apply today with your resume
and a brief summary of your experience.