Office Specialist 2

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Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Ready to make an impact every day?  Step into the Office Specialist 2 role and bring your strengths to a Child Welfare team in our McMinnville office.  We’re seeking experience professionals who are dedicated to supporting and uplifting those who need it most.

Summary of Duties

As an employee working within the Child Welfare Program, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.   

As an Office Specialist 2, you will:

• Provide front desk reception and administrative support, answering phone calls, responding to inquiries, and clearly communicating agency rules and policies.

• Issue and track gas cards, negotiable goods, transportation passes, and parent mileage reimbursements, accurately logging all transactions in our records system.

• Support protective services and permanency staff by entering case data and documentation into the OR-Kids database.

• Request and gather relevant records, including police reports, court documents, and physical or mental health records, as needed.

• Assist with driving state vehicles for car maintenance and collaboration with vehicle reservations and tracking.

Minimum Qualifications

• A valid driver’s license and acceptable driving record are required for this position.

AND

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;

OR

• An associate degree in any field; 

OR

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Demonstrated experience conducting work that requires attention to detail.

• Demonstrated problem-solving skills including the ability to think critically.

• Demonstrated experience being self-motivated, managing time efficiently, staying organized, taking initiative and offering support to others.

• Demonstrated experience successfully prioritizing work to meet competing deadlines.

Attention all candidates! An attached cover letter is required in order to be considered for this position.  While an attached resume is not required, it is highly encouraged.  Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

• Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.

• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Working Conditions

• Work Locations: McMinnville in office.

• Hours: Monday-Friday 8am to 5pm; occasional overtime may be needed, including evenings and weekends.

• Travel: Occasional travel for meetings, trainings, and other case related activities.

• Physical Requirements: Occasional physical activity, including lifting up to 50 pounds.

• This role involves handling sensitive topics related to trauma, abuse, and crises, requiring a trauma-informed approach that is essential to ensure a safe environment.

• You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.

• Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.

• The employee must have a valid drivers license from the state in which they reside and an acceptable driving record as determined by the Background Check Unit.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

• Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check. 

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.

• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Bonnie Nyssen. If you contact the recruiter, please include the job requisition number.

• Email: bonnie.nyssen@odhs.oregon.gov