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Job Title: Billing Coordinator
Reports To: Office Manager
Position Summary:
The Billing Coordinator is responsible for preparing accurate, timely, and clear customer invoices, maintaining essential billing records, and supporting office operations. This role requires strong organizational skills, attention to detail, and effective communication with customers, vendors, and internal teams.
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Duties and Responsibilities
Prepare invoices for customers in a precise, timely, and clear manner.
Develop rate sheets for customers and rental rates for Equipment.
Collaborate with the Projection Manager to prepare customer invoices.
Ensure invoices are delivered to the correct recipients and include all required customer information.
Maintain customer tax-exempt forms and status.
Process and maintain customer credit card payments.
Generate and update job procedures related to billing duties.
Maintain job filesāboth hard copies and digital records within company software.
Use Viewpoint Spectrum software to prepare customer invoices.
Prepare and distribute the daily job list.
Maintain quote files.
Attend staff meetings and job meetings as needed.
Answer incoming phone calls and provide support as needed.
Perform other duties as assigned by the Office Manager.
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