Scheduling/Staffing Coordinator

Status: Full Time

Location: Avemere Three Fountains: 835 Crater Lake Ave, Medford OR

Apply at www.TeamAvamere.com

Job Summary

Scheduling/Staffing Coordinator in a skilled nursing facility is responsible for ensuring adequate staffing levels to meet patients/residents care needs. This involves creating and maintaining schedules, managing staff requests, and potentially assisting with recruitment, interviewing and onboarding. They work to ensure compliance with staffing regulations and facility policies. 

Essential Duties and Job Responsibilities

• Develops and maintains staff schedules, ensuring appropriate staffing levels for all shifts (including day, evening, night, and weekends).
• Coordinates with nursing supervisors and staff to address staffing needs, callouts, and vacant slots.
• Manages full-time, part-time, per-diem, and agency staff schedules.
• Tracks staff attendance, overtime, and scheduling changes.
• Ensures compliance with state staffing regulations and facility staffing ratios.
• Reports staffing and scheduling costs to the Director of Nursing and facility Administrator.
• Responds to staff crises, including shift cancelations and no-shows.
• Identifies and addresses staffing shortages and potential problems.
• Utilizes scheduling software and maintains accurate records.

• Creating and maintaining staff schedules for nursing departments, including master schedules and daily schedules, and arranging replacements for shifts. 
• Determining appropriate staffing levels based on facility census and resident needs. 
• Effectively communicating staffing changes and needs to the department heads, team members, and other relevant personnel. 
• Assisting with payroll processing and related reporting.
• Building and maintaining strong relationships with staff members. 
• Assisting with the recruitment and onboarding of new employees. 
• Analyzing staffing data to inform recruitment and retention strategies. 
• Addressing staffing challenges proactively and creatively. 

• Participate in team meetings and discussions to contribute to care planning and problem-solving. 

Requirements and Qualifications

• One or more years of experience in scheduling and staffing Healthcare professionals,
• Have a passion for caregiving and enhancing the quality of life for our residents[SC1] .
• Excellent verbal and written communication skills are essential for interacting with residents, families, and staff. 
• The ability to manage multiple tasks, prioritize effectively, and maintain detailed records
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software. 
• The ability to provide positive and helpful experience for patients/residents and visitors. 
• The ability to address issues and find solutions efficiently.

At Avamere, we believe in taking care of our employees. We offer a comprehensive benefits package that includes:

• Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible.
• 401 (k) Plan: After 90 days of employment, with matching program.  
• Paid Time Off (PTO):  Accrue up to 4 weeks PTO per year, 6 holidays and accrued sick leave.
• EAP Canopy with unlimited telehealth mental health visits.
• Continuing Education and Higher Education Reimbursement.
• Generous employee referral bonus program.
• Flexible Spending Accounts & CERA:  Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account).
• Professional Development: Opportunities for growth and development within the company.
• Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more.   

Avamere is an Equal Opportunity Employer and participates in E-Verify.