Billing Coordinator 1

Overview

Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.

As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!

What You’ll Be Doing

• Process technician work tickets and import labor and materials with accuracy
• Enter and verify billing transactions across internal systems
• Track and record technician time in/out from work tickets
• Assign units worked to appropriate labor and material lines
• Ensure trip charges and additional fees are applied correctly
• Prepare detailed, accurate work orders (WOs) that reflect completed work
• Verify materials used align with services performed
• Identify and flag billing discrepancies for review
• Monitor work order status to keep workflows moving efficiently
• Complete assigned divisions on overtime/conflict reporting
• Add Unapplied Time (UPOs) to WOs and notify Payroll when needed
• Learn and assist with 2nd approvals and EFS (Executive Facilities Solutions) work orders
• Support daily invoicing activities under supervision
• Demonstrate consistent, high-level accuracy in all processing tasks
• Maintain compliance with client specifications and company policies
• Engage professionally with managers, teammates, and customers

What Makes Nextech Different?

• Competitive pay and comprehensive benefits package
• Career development and advancement pathways within a growing national organization
• Hands-on training and mentorship to build your skills
• Exposure to leading HVAC/R systems and billing operations
• Supportive, team-driven culture rooted in integrity and customer-first service
• Stable, established company with strong industry reputation
• Opportunities to expand into advanced billing, payroll, or operational roles

Min Compensation

Max Compensation

What We’re Looking For

• High school diploma or equivalent required
• Prior billing or administrative experience preferred
• Experience in HVAC or service-based industries is a plus
• Strong attention to detail with a commitment to accuracy
• Clear written and verbal communication skills
• Basic to intermediate computer proficiency
• Ability to quickly learn new software and systems
• Typing speed of 50+ WPM
• Organized, dependable, and self-motivated
• Ability to multitask and manage shifting priorities
• Comfortable working in a fast-paced environment
• Willingness to work overtime as needed

Physical Requirements

• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer for eight or more hours daily  
• Able to alternate between being located at your station and traversing the office, as needed throughout the day
• Occasionally able to lift up to 15 lbs.
• Continuously requires vision, hearing and talking
• Occasionally requires lifting, carrying, reaching, pushing/pulling, bending, and crouching 

Other requirements:  

• May be required to use personal smartphone with a camera capable of reading a QR code for 2 factor authentication