Deputy Court Clerk (Juvenile Court Clerk)

Position Summary

Works under direct supervision of a supervisor to perform court related clerical work within assigned courts.  

Pay Grade: 41

Salary Commensurate with Experience and Education
 

Minimum Qualifications

• Two (2) years of experience in appropriate office operations support, bookkeeping, filing, customer service, inventory control, typing, data processing, statistical work and/or other routine clerical related duties; AND
• High school diploma or possess a GED; OR
• One (1) year of appropriate office operations support; bookkeeping, filing, customer service, inventory control, typing, data processing, statistical work and/or other routine clerical related experience; and one (1) year of college study (30 semester hours or 36 quarters).
• PROOF OF EDUCATION, TRAINING AND/OR EXPERIENCE IS REQUIRED.
   

Duties and Responsibilities

• Prepares docket or calendar of cases to be called in assigned courtroom.
• Examines legal documents submitted to the court for adherence to court or law procedures.
• Prepares court cases, folders and posts, files and routes documents.
• Explains procedures or forms to requesting parties.
• Secures information for judges, contact witnesses, attorneys and litigants to obtain information for court and instruct parties when to appear in court.
• Provides information to various state and County offices as required.
• Administers oath to witnesses, attorneys and litigants.
• Records minutes of court proceedings and prepares same.
• Records case dispositions, court orders and arranges for payments of court fees.
• Performs other related duties as required or directed.
   

KSAs

• Knowledge of the various legal instruments issued by the court.
• Ability to maintain an established system of records and files.
• Ability to work with court officials.
• Ability to use a personal computer.
• Ability to write legibly on legal documents and court files.
• Ability to have good communication and organizational skills.
• Ability to perform accurate arithmetical computations.
   

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.
 

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment.  The residency requirement shall not apply to certain public safety/civil service employees.  This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department.  The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.