Administrative Assistant

Job DetailsJob Location: Memphis - Memphis, TN 38109Position Type: Full TimeEducation Level: High SchoolTravel Percentage: MinimalJob Shift: 1st ShiftJob Category: AdministrationPOSITION OBJECTIVE:     To provide administrative services and project work for key members of management and to assist with administrative projects and duties enabling them to achieve departmental objectives. KEY RESULT AREAS:    PERFORMANCE STANDARDS Administrative Support/ Office Duties    •    Compose and type routine correspondence.  •    File correspondence and other records. •    Schedule appointments for staff members. •    Arrange travel for management team. •    Prepare packages for shipment. •    Order service calls on all office and vending equipment. •    Order office supplies for all departments. •    Maintain daily calendar of events for all personnel. Administrative Support/ Plant Departments    •    Check all courier bills for accuracy and charge to correct location. •    Receive, input and print all Purchase Requisitions each day. •    Distribute Purchase Orders and maintain numerical/alphabetical files. •    Arrange Hearing Conservation, and Flu Shots for all personnel annually. •    Setup new vendors. •    Maintain plant office supplies stock. •    Serve as plant runner. Human Resources    •    Process Employee Status Change Forms. •    Process new hire paperwork using the new hire orientation checklist. •    Process employee termination paperwork. •    Schedule and track employee vacations. •    Enroll employees and handle questions regarding insurance benefits, medical, dental and vision plans. •    Verify payroll daily.  •    Maintain applications and resumes. •    Maintain and secure exempt and non-exempt personnel files. •    Process and investigate workman's compensation paperwork and claims filed. •    Maintain and process I-9 log. •    Process and handle garnishments. •    Process performance appraisals annually. •    Create and update position charters. •    Comply with HR policies and procedures. •    Comply with relevant employment laws. KEY RESULT AREAS:    PERFORMANCE STANDARDS Reporting    •    Compile and type statistical reports. •    Prepare the following reports for headquarters: Monthly Activity Report, Burns Philp Quarterly Board Report, and Affirmative Action/EEO plan. •    Maintain OSHA 200 Log and posting. •    Prepare weekly financial report. •    Prepare and post Daily Meeting Action Minutes. •    Prepare employee attendance action reports. Other    •    Act as the State of Tennessee Notary Public. •    Backup Distribution Manager i.e., Ship Confirm Bill of Lading.  •    Backup for Payroll and Account Payable. •    Serve as a Safety Committee Member. •    Serve as the Plant Event Coordinator for all employee and guest functions held in the plant or off premises. •    Other duties as assigned.   QualificationsESSENTIAL SKILLS AND KNOWLEDGE     •    High school diploma or general education degree (GED).   •    One to three months related experience and/or training, or equivalent combination of education and experience. •    Ability to operate specific computer software and related hardware. •    Knowledge of office machines, including calculator, facsimiles, etc. •    Ability to maintain composure and pleasant manner under pressure. •    Good communication skills with managers, staff and peers in business units and office. •    Good organizational skills necessary. DESIRABLE SKILLS AND KNOWLEDGE     •    Associates degree in a business related field. •    Experience supporting Human Resource department. •    Experience in food processing. OTHER FACTORS    •    Occasional overtime may be required. WORKING CONDITIONS     While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance.   The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.