Fleet Administrative Assistant

Position Summary: The Fleet Administrative Assistant provides comprehensive administrative and operational support to the Fleet Services department. This role handles day to day administrative tasks, supports accounting functions, manages equipment documentation, and assists with special projects to ensure smooth and efficient fleet operations. The ideal candidate is detail oriented, organized, and thrives in a fast paced environment.

Key Responsibilities:

• Provide general administrative support to fleet leadership and team members.
• Assist with Accounts Receivable (A/R) and Accounts Payable (A/P) processes.
• Support various ongoing projects, including reviewing timesheets, managing invoicing, coordinating with vendors, and arranging travel.
• Perform automobile appraisals as needed.
• Create, manage, and process documentation for newly acquired and disposed fleet equipment.
• Update operating systems and internal records to accurately reflect equipment acquisition and disposal activity.
• Maintain organized files, reports, and digital records in accordance with company policies.
• Collaborate with cross functional teams to meet deadlines and support operational priorities.

Required Qualifications:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).
• Strong understanding of modern software tools and digital workflow systems.
• Excellent planning, organizational, and time management skills, with the ability to adapt to a dynamic schedule.
• Strong multitasking ability and the capacity to work effectively in a fast paced, team oriented environment.
• High attention to detail paired with strong self motivation.
• Valid driver’s license required.
• Excellent written and verbal communication skills.
• Ability to successfully pass a drug test, fit-for-duty test, and background check.
• Mechanical aptitude is a plus, but not required.

Barnhart Offers:

• 401(k) Program with Company Match up to 10% of Pay
• Family Medical, Dental and Vision Insurance after 90 Days of Employment
• Paid Time Off and other Benefits
• Barnhart CARES Family Care and Community Service Opportunities

PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER – Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.

NETWORK – Barnhart has built teams that form one of our industry’s strongest network of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE – Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

EOE/AA Minority/Female/Disability/Veteran