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Job Description: Account Payable Specialist | Classification: Full-Time, Exempt |
Salary Range: Salary information upon request | Schedule: M-F 7:00am to 4:00pm and/or vary on business needs. |
Reports To: Accounting Supervisor
Reporting Location: 1130 O’Brien Dr. Menlo Park CA 94025
Summary:Â Perform multiple accounting tasks to support the accounting team. Work cooperatively with Operations Branch Administration and Corporate Administration to ensure that work is completed promptly and accurately.
Company Priorities:
- Develop and Maintain a Strong Team
- Gachina Customer Service Standards
- Gachina Quality Standards
Primary Responsibilities:
- Audit Aspire purchase receipts.
- Receive and review overhead/Corporate departments' purchase orders.
- Verify invoices and assign expense accounts.
- Follow up on missing purchase orders for the vendor bills.
- Process vendor payments (ACH/checks/online payment).
- Vendor account statements reconciliation.
- Cost allocation reporting for Fueling and Wireless Vendors.
- Manage corporate credit cards for authorized users.
- Perform accounting-related tasks as assigned.
Specific Responsibilities:
- Purchase Order
- Review and receive purchase orders.
- Review and Approve employee expense/reimbursement.
- Monitoring PO and Employee Expense record
- Train and partner with operations and corporate administration teams to ensure all processes and procedures are followed.
- Review records for accuracy of expense accounts assignment (Branch/Department/Service)
- Process vendor payments via ACH/Checks/Online payment on schedule.
- Reconcile monthly vendor statements.
- Resolve discrepancies on invoices and statements.
- File and maintain paid vendor bills.
- Vendor Management includes setting up new vendors and maintaining vendors' W9 forms.
- Setup Expense Categories
- Monthly bank statement reconciliation
- GL accounts reconciliation
- Year-end 1099 forms preparation and filing
- Support month-end close
- Support and work closely with the operations, corporate departments, and others to accomplish all accounting functions promptly and accurately.
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Skills Required:
- Computer experience: Proficient in Microsoft Office Excel, Word, and Outlook
- Ability to manage a large volume of transactions with accuracy.
- Strong customer service
- Verbal and written communications
- A degree in accounting three years of experience is preferred.
- Internal and external Customer Interaction
- Professional demeanor and appearance
- Responsive, flexible, positive attitude, initiative, and collaborates with the team.
- Strong problem resolution, prioritize work, and exercise discretion.
- Productive with efficient use of workday and management of workload
Qualifications, Experience, and Additional Compensation:
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Required:
- Accomplished verbal, written and reading comprehension.
- Familiarity and/or proficiency with Telephone/Voicemail Technology and computers – iPhone OS, business management software, MS Office (PowerPoint, Outlook, Excel, Word, Teams)
- Ability to develop strong employee relationships, responsive and receptive to employee and management requests.
- Organized and self-motivated – schedule work, meet deadlines and associated follow ups.
- Lead by example - positive attitude, initiative, team oriented, and strong role model
- Communicate priorities, follow-up to ensure quality and hold team members accountable.
Physical Requirements:
- Regularly required to use hands and fingers to handle, feel and operate computer, phone, and other tools as needed.
Additional Compensation:
- Medical, Dental, Vision, & Life Insurance
- 401k Plan & Employer Match
- Paid Time Off
- Gift Time Off
- 8 Paid Holidays
- Appreciation & Development Programs
- Team Events
- iPhone & Laptop for Business Purposes
Learn more about this Employer on their Career Site
