Accounts Receivable & Accounts Payable Manager

SUMMARY: The AR/AP Manager oversees the daily operation of the Accounts Payable and
Accounts Receivable functions, supervising a team of two AP Clerks and one AR Clerk. This
position will work directly with the Seaboard Energy Division Controller to strengthen internal controls, ensure data integrity of AR/AP subledgers, provide mentorship of accounting staff, and improve documentation of policies and procedures.

RESPONSIBILITIES: include the following. Other duties may be assigned at management’s discretion.

• Supervise, mentor, and develop a team of 1-3 direct reports, including training, goal setting, performance evaluations, and workload management.
• Provide day-to-day guidance, support, and problem resolution to the AR/AP team.
• Foster a collaborative, accountable, and service-oriented work environment.
• Document current processes and look for ways to improve overall efficiency, reduce waste and strengthen internal controls.
• Establish quality, accuracy, and productivity standards for the team.
• Identify any capacity issues including excess capacity.
• Actively seek out cross training and stretch goal opportunities.
• Ensure timely and accurate processing of vendor invoices, payment runs, and expense reports.
• Review and approve vendor setups, invoice batches, and payment proposals.
• Question all non-approved spending including freight, additional charges and sales taxes, etc. to ensure appropriateness prior to payment.
• Manage vendor relationships, escalations, and contract/billing discrepancies with the procurement team.
• Maintain compliance with internal controls, approval workflows, spending policies, and audit requirements.
• Oversee weekly A/P account reconciliations. Actively work to improve the accuracy of the AP aging and GRNI subledgers and ensure the subledgers reconcile to the general ledger.
• Monitor daily bank activity for validity and escalate any discrepancies immediately.
• Resolve ACH returns and old outstanding checks in a timely manner.
• Supervise cash applications. Review bank activity and ensure all incoming cash is applied appropriately.
• Review daily journal batch from our subledger system to the general ledger and ensure postings are appropriate.
• Attend meetings with the Corporate Credit department.
• Work with sales and customer service teams to resolve billing and/or collection issues. Provide payment and other updates keeping all parties informed.
• Monitor customer accounts for payment status; follow up on outstanding balances and oversee AR clerk on managing collections professionally.
• Generate any miscellaneous customer invoices and credit memos based on contracts, billing schedules, or sales orders.
• Maintain the AR subledger and miscellaneous AR accounts and ensure they tie to the general ledger.
• Set up new customer accounts and request all required documents prior to first delivery with the sales and logistics team.
• Assist with month-end closing activities including accruals, reconciliations, and aging reports.
• Reconcile the corporate intercompany statement and journal allocated expenses to the general ledger.
• Prepare AP and AR summaries, metrics, and variance explanations for management.
• Support audit requests with proper documentation and schedules.
• Maintain data accuracy in ERP/Accounting systems.
• Develop and document standard operating procedures for daily, weekly and monthly AP and AR related tasks.
• Suggest and implement process improvements to enhance efficiency, accuracy, and internal controls.
• Support automation initiatives and system upgrades as needed.
• Other special projects as assigned by management

REQUIREMENTS: To perform this job successfully, an individual must be able to perform
each essential duty/function satisfactorily. The requirements listed below are representative of the work environment, knowledge, skills, and/or ability required or preferred. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions listed below.

• 5+ years of progressive accounting experience, including AP/AR responsibilities
• Prior supervisory or team lead experience preferred
• Experience with JDE (JD Edwards) preferred
• Demonstrated ability to manage multiple priorities, tasks, and projects effectively
• Exceptional attention to detail with strong organizational and time management skills
• Proven ability to review staff work accurately and in a timely manner
• Proficient in Microsoft Office Suite, including strong Excel skills.

PHYSICAL DEMANDS: This position is primarily office-based and requires the ability to perform work while seated for extended periods. The role involves frequent use of a computer, including prolonged viewing of a monitor and continuous typing on a keyboard. Occasional walking within the office and light handling of documents or office supplies (under 15 lbs) may be required. The employee must have adequate visual acuity for reading and data entry and the ability to communicate effectively via phone, email, and in-person interactions. Employees must be able to wear all required personal protective equipment (PPE) for their work areas.

WORK ENVIRONMENT: Work environment is in an office setting. Noise level varies from low to moderate levels.

NORMAL WORK SCHEDULE: Monday through Friday. The working hours and days of work are established by departmental needs and at the discretion of management. Occasional changes in schedule may be required as special circumstances arise.

WHY JOIN SEABOARD ENERGY?

• Traditional benefits include: competitive pay, affordable medical, dental, vision and prescription drug coverage, retirement savings plans for full-time and active employees, flexible spending accounts, life/AD&D insurance, family life insurance and employee assistance program.
• Other benefits: career training and advancement, discounted pork products, employee referral bonuses, wellness programs, annual family events and discount programs.

ABOUT SEABOARD ENERGY

As a Seaboard Corporation company, we work collaboratively with the other Seaboard companies to promote sustainable energy projects, including, but not limited to, the production of biodiesel and renewable diesel.