Sr. Executive Assistant

Description

We are seeking an exceptional Senior Executive Assistant to serve as the right hand and shadow to a high-profile principal in Miami Beach. The Principal is one half of an entrepreneurial husband-and-wife team overseeing multiple operating businesses, philanthropic commitments, a large family, and an active social and travel calendar.

This is not a traditional EA role. The Principal needs someone who can take her phone, take her inbox, and take problems off her plate before she has to think about them — so she can focus on her family and the parts of her life that only she can own. You are her single point of contact: requests come to you, you triage, you delegate, and you follow through. You are the person who makes sure nothing slips — ever.

Before You Apply

We want to be direct, so you fully understand what you are stepping into.

• Six days a week. Sundays are part of the rotation, not a day off.
• 24/7 availability. Most evenings are quiet. Some are not. Your phone is on.
• Travel — approximately two months per year, domestic and international. Some trips are planned weeks out. Some are not.
• On Sundays, one assistant covers everything. When it is your Sunday, you handle whatever the family needs — including tasks that on a Tuesday would belong to the Personal Assistant. No lane-protection.
• The standard is high and consistent. The Principal's calendar, inbox, and priorities are mission-critical. Errors are not acceptable; follow-through is not optional.

Responsibilities

Principal Support & Shadowing

• Accompany the Principal to meetings, appointments, and engagements as her on-site support
• Manage her phone and inbox in real time; capture verbal instructions immediately and convert them into tracked action items
• Anticipate what she needs before she asks — briefings, materials, context, logistics
• Keep her on schedule without her having to think about it
• Drive her when the household driver is unavailable (clean driving record required)

Calendar & Communications

• Own the Principal's calendar across business and personal commitments — proactively managing conflicts, holds, and changes
• Manage email across platforms: flag, respond, draft, organize, and follow through
• Deliver a daily briefing covering the day's priorities and open items
• Ensure nothing goes unanswered or falls through the cracks

Business & Meetings

• Prepare materials for meetings, board engagements, and presentations
• Attend meetings: take notes, track action items, drive follow-through
• Coordinate with multiple operating businesses on scheduling, reporting, and administrative needs
• Support board and philanthropic commitments with preparation and logistics

Travel

• Manage all travel end-to-end: aviation, accommodations, ground transport, detailed itineraries
• Travel with the Principal as needed — approximately two months per year, domestic and international
• Coordinate family travel logistics with household staff

Team Coordination

• Serve as the principal's single point of contact and delegate accordingly to the Personal Assistant, House Manager, and household staff
• Ensure seamless coverage and follow-through across all domains

Financial Administration

• Reconcile credit card charges and manage expense tracking
• Flag discrepancies promptly; coordinate with vendors on invoices

What We're Looking For

Someone who has spent years at the right hand of a demanding principal and genuinely thrived there. You are comfortable in boardrooms and in cars. You have thick skin — feedback is direct and fast in this environment, and you don't need to be managed. You are a go-getter — nobody chases you for updates, because you give them before they're asked for. You are solutions-oriented — you bring answers, not problems. You are discreet, polished, calm under pressure, and deeply reliable.