Physician Office Coordinator-Hospitalist Intensivist

As Mount Sinai grows, so does our legacy in high-quality health care.

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Department:

Job Description Summary:

Position Responsibilities

• Supervises staff on a daily basis to ensure accuracy and completeness of all operations within the department.                                                                                                   
• Completes a timely evaluation for each assigned staff on an annual basis or as stipulated.
• Conducts meetings with staff to keep them appraised of any changes on office policies or procedures.                                                                                               
• Follows the practice policy on assisting with credentialing and re-credentialing for providers.       
• Monitors and completes UKG/KRONOS for staff and ensures that any overtime is approved prior to occurring.                                                       
• Schedules staff accordingly with the help of the Chiefs and Medical Directors.                  
• Regularly monitors office for JCAHO compliance.                             
• Attends monthly staff meetings with Physician Administration.                   
• Manages the Hospitalist Directors and Chief of Critical care calendars, meetings, travel and department correspondence.            
• 18. Maintains accurate physician time off, on-call and conference schedules.                     
• When necessary, prepare reports, presentations, agendas and meeting minutes.  
• Maintains confidential personnel, credentialing, compliance and departmental records.
• Provides daily census and assignments to Medical Directors and leadership.
• Coordinates with physicians, coding teams and billing departments to resolve billing issues.
• Resolves problems and physician and staff concerns with confidence.                    
• Ensures timely physician completion of records, signatures, orders, death certificates and clinical documentation.                                                          
• Assists with provider onboarding, EMR access, orientation and training.                
• Responsible for ensuring that par levels of office supplies are kept.                                    
• Provides assistance during scheduling emergencies and operational disruptions.
• Responsible for completing and submitting Audit Tracer to Physician Administration on a monthly basis.  
• Monitors credentialing status, document completion, provider signatures and operational compliance requirements.                                     
• Performs other departmental specific job responsibilities as needed.

Qualifications

• License/Registration/Certification

  • Not applicable

• Education

  • Technical or Associate Degree is preferred

• Experience

  • 1-3 years experience in a physician practice/healthcare setting or other relevant supervisory experience preferred

Benefits:

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!

Degree Requirements:

Certification: