Executive Assistant to the General Manager

Job Title:        Executive Assistant to General Manager

Department:   Operations

Reports To:     General Manager

FLSA Status:  Exempt

SUMMARY:

The Executive Assistant to the General Manager at GALE Hotels plays a pivotal role in supporting the overall operations and management functions. This position requires a proactive and organized individual who can efficiently handle administrative tasks, coordinate schedules, and contribute to the smooth functioning of the hotel.

RESPONSIBILITIES:

·         Provide high-level administrative support to the General Manager, including calendar management, travel arrangements, and correspondence.

·         Assist in preparing and organizing meetings, presentations, and reports for the General Manager.

·         Coordinate communication between various departments, ensuring effective information flow.

·         Collaborate with Human Resources to support the recruitment process, including scheduling interviews and onboarding new team members.

·         Manage and maintain confidential files, records, and documents for the General Manager.

·         Assist in residential sales efforts, including client communication and prospect follow-ups.

·         Act as a liaison between the General Manager and department heads, ensuring seamless communication and execution of tasks.

·         Assist in budgetary and financial tasks, including expense tracking and reporting.

·         Monitor and respond to emails, phone calls, and inquiries on behalf of the General Manager.

·         Handle special projects and assignments as directed by the General Manager.

QUALIFICATIONS:

·         Proven experience as an executive assistant or in a similar role.

·         Excellent organizational and multitasking abilities.

·         Strong communication skills, both written and verbal.

·         Proficient in Microsoft Office Suite (Outlook, Word, Excel).

·         Ability to maintain confidentiality and handle sensitive information with discretion.

·         Detail-oriented and able to work independently with minimal supervision.

EDUCATION AND/OR EXPERIENCE:

·         Bachelor’s degree in business administration, Hospitality, or a related field preferred.

·         2+ years of experience in an executive support role.