Maximus Global Services is a dynamic and growing organization committed to fostering a positive and inclusive workplace. We are looking for a proactive and detail-oriented Human Resources Assistant to join our HR team. This role provides an excellent opportunity for individuals who are passionate about human resources, employee engagement, and supporting a thriving workplace culture.

Job Summary:

Provides comprehensive human resources and administrative support for the stations, collaborating closely with both management and employees. Partners with operations and human resources teams to ensure the effective coordination, execution, and completion of all administrative processes and HR-related activities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Handling employee and management requests and queries appropriately
Manage Time & Attendance in ADP and ensure the daily revision and approvals are documented in ADP.
Schedule meetings and training for the employees and management.
Keep up to date attendance records and disciplinary records and upload proper documentation in to the HRIS system.
Assist with any time clock issues and troubleshoot needed locally. Register new employees in Time Clock.
Prepare, submit and keep control of the badge’s application for new hires and renewals. Including fingerprints appointments. Badge copies must be uploaded in the employee profile in ADP.
Prepares CBP quarterly report.
Responsible for maintaining a clean office & organization and making sure the management team complies with this requirement.
Enforce all company policies.
Promote company benefits and assist in collecting health insurance waivers, if needed.
Assist with schedule changes in the system when is needed and provide time off request (if manual process is needed) to management for approval.
Handle the parking request and changes.
Collect and keep a log control for service receipts. Report on services to Managing Director.

Competencies

Professional Attitude and Appearance

Organized and Detail Oriented
Good Communication
Teamwork Orientation
Proactive

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing and walking is required. This would require the ability to lift files and open filing cabinets as necessary.

Position Type and Expected Hours of Work

This is a full-time position. Typical days and hours of work may vary depending on operational needs. Some flexibility in hours is allowed.

Travel

Travel may be expected for this position.

Required Education and Experience

Bachelor’s degree

Additional Eligibility Qualifications

Must exhibit exceptional customer service and communication skills, both verbal and written
As a condition of employment, employees must successfully complete a background investigation
Must be able to read, write and speak English. Bi-Lingual is a plus.
Human Resources basic knowledge
Knowledge of office management systems and procedures
Computer literacy in MS Office packages such as Word, Excel, and Outlook.
Outstanding organizational and time management skills
Ability to multitask and prioritize daily workload.
Discretion and confidentiality
Maintain a good relationship with both management and clients.

Security Clearance (if applicable)

Must be eligible for CBP seal and pass the criminal background check to obtain the airport ID.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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