Office Coordinator NCPS - Pediatric Cardiology (Full Time, Days)

Job Summary

Ensures efficient operation and delivery of goals for all NCPS practices. Performs administrative duties
and supports the NCPS Leaders and team members. 

Job Specific Duties

• Prepares letters, reports, spreadsheets, project plans & presentations that may be highly sensitive and confidential in nature and finalize in a timely manner to meet deadline requirements. 
• Participates in various meetings, prepares agendas, confirms meeting attendees, and takes minutes. 
• Coordinates and follows-up on all initiatives and projects as assigned. 
• Maintains and updates various databases, mailing lists, and directories of employees. 
• Resolves administrative problems by analyzing information; identifying and communicating solutions. 
• Verifies and submits orders for purchasing requests, IT requests, etc. 
• Coordinate material and schedules to meet production deadlines and budget goals. 
• Participates in projects and meetings, coordinating schedules, meetings and teams. Acts as organizer and ambassador for NCPS for Senior Leaders, VIPs, guests, and other associates.
• Updates and maintains policies, guidelines, and documents within Policy Tech systems. Ensures documents are up to date and in compliance. 
• Provide exceptional customer service to clients and co-workers by responding in an acceptable time frame. 
• Participating in various administrative functions including processing of travel pre-approval, travel reimbursement, expense reimbursement, etc.

Minimum Job Requirements

• 2-4 years Administrative Assistant or Secretarial experience
• Advanced proficiency with MS office package (Word, Excel, PowerPoint, Visio, and Outlook)

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• Executive level administrative support preferred.
• Knowledge of accounting skills.
• Ability to organize and interpret data for decision making.
• Ability to organize, manage, and complete complex projects and tasks with multiple parties under tight deadlines/timeframes.
• Independent and strong problem solving skills.
• Ability to communicate verbally and in writing.
• Ability to work independently and flexibly with minimal supervision.
• Able to adapt and react calmly under stressful conditions.
• Able to maintain confidentiality of sensitive information.
• Able to prioritize and handle multiple concurrent tasks.
• Attention to detail.
• Represents the department/function in a professional, courteous, and efficient manner.