Regional Practice Administrator

As Mount Sinai grows, so does our legacy in high-quality health care.

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Department:

Job Description Summary:

Position Responsibilities

• Oversees the operations of the assigned practices and satellites on a daily basis to ensure accuracy and completeness of duties. Supervises staffing, productivity, billing and all other core functions within each Practices.
• Reviews Reports using collected data and other pertinent information, including Billing Reports and Collection Reports, financial and trending reports and present issues/suggestions to AVP and Director.
• Provides monthly summary of all Practice operations (staffing, financial reports, billing and collection reports) to AVP/Director for presentation during monthly operating review meetings with physicians.
• Conducts monthly staff meetings with assigned team to keep them apprised of any changes on office policy or procedures or Administrative directives.
• Supports Practices by possessing a full understanding of scheduling, front desk, insurance verification, and billing/batch functions and covering these positions as needed.
• Reviews and monitors Kronos to ensure overtime is approved prior to occurring. Monitors clock in and out for all staff.
• Responsible for maintaining assigned physician Epic templates to ensure coverage is appropriate. Questions and notifies AVP/Executive Director of requests outside of the normal PTO/CME days.
• Has knowledge of Physician Contracts and renewals to assist OC/Manager compliance with deadlines and target dates. Onboard new physicians to assigned practices.
• Responsible for ensuring that par levels of office and medical supplies are kept.
• Daily communication with Administrative team outlining Practice issues/concerns and development of plan of action to address problems and make regular recommendations to AVP/Director regarding process improvements in the practices.
• Maintains accurate physician time off, on call and conference schedules. Ensures that Physician Administration receives and approves in advance and maintains in physician calendar.
• Evaluates and completes employee job performance evaluations in a timely and accurate manner.
• Monitors the cash controls of the Practices to ensure management of Petty Cash and Receipts are in compliance with Practice policy. Reviews weekly deposits to identify trends in delays in daily deposits.
• Resolves problems and concerns of all staff, patients, visitors and physicians with confidence and control in a timely manner.
• Works closely with the Associate Director on Revenue Integrity/Business Office issues / trends related to coding, compliance, denials, A/R etc.
• Ensures Joint Commission compliance in the practices. Including but not limited to sample drug logs, cleaning log, HLD compliance, expired medication, completeness of patient records.
• Performs other departmental specific job responsibilities as needed.

Qualifications

• License/Registration/Certification

  • Not applicable

• Education

  • Bachelors degree or equivalent experience required

• Experience

  • 4 yrs of leadership and 3 yrs departmental staff management experience preferred.

Benefits:

We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!

Degree Requirements:

Certification: