Payroll Administrator - Shared Services

Watsco Inc. is a member of the Fortune 500 and the largest distributor of air conditioning, heating and refrigeration equipment in the HVAC/R distribution industry. We sell over 1.2M HVAC/R units every year through our 673 locations where more than 6,900 team members bring essential, sustainable comfort to families and businesses across the Americas.

At Watsco, we recognize our responsibility to help drive the transition to a lower carbon future. That’s why we are committed to providing high efficiency, low carbon HVAC equipment and energy-saving parts and supplies to households and businesses across the Americas. Since January 2020, Watsco’s sales of high efficiency equipment has reduced future CO2e emissions by over 14.7 M MT.

Learn more about our impact and how you can become part of this transformation at www.watsco.com/environment

We are in immediate need of a Payroll Analyst to help us process payroll and build a shared payroll service across our companies.

As a key member of the Corporate Shared Services Payroll team, the Payroll Analyst will oversee and audit the daily operations of the Payroll department; identify and research discrepancies ensuring they are resolved in a proper and timely manner; be able to spot numerical errors, anomalies and trends in data. This role requires extensive knowledge of the laws and regulations in multiple states regarding compensation and taxation. In this high-volume and fast-paced team you will be working against tight deadlines with high volumes of work. This job reports to the Manager of Payroll Shared Services.

Key Responsibilities:

• Ensure compliant, accurate and timely processing of payroll using ADP Vantage
• Work with our business units to maintain and update payroll records, including employee data, timekeeping, and tax information.
• Follow and implement payroll best practices across our business units
• Resolve payroll discrepancies and respond to business unit payroll inquiries.
• Audit and reconcile quarterly and annual filings and respond to agency notices as received.
• Support benefits administration as it relates to payroll
• Prepare and maintain HR and payroll reports, ensuring accuracy and confidentiality.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Work collaboratively with the HCM team and the HR teams at our business units
• Work closely with field payroll specialists and offer training as needed.

Individual Accountabilities

Payroll Processing – 80%

• Audit work performed by field payroll specialists
• Audit and transmit live payroll including net pay, garnishments and tax files to the payroll vendor, ADP
• Reconcile and remit third party payments including voluntary deductions, 401(k), and others as required
• Process supplemental and stock related off-cycle payrolls
• Calculate and process transactions that impact the Gross to Net payroll including regular pay (salary), incentive payments, one-time payments, termination pay (voluntary & involuntary), vacation on termination, leave payments, overpayments & recovery, voluntary deductions, garnishments, employee tax set-up
• Prepare and upload batch files into the payroll system according to system specifications
• Assist in producing and amending the year-end tax reporting (W2, W2c, etc.) for all payroll groups
• Assist with other quarterly, monthly, and yearend report balancing, reconciliation, and remittances including but not limited to: Quarterly SIT and SUI tax filings, etc.
• Calculate and process transactions that impact gross to net payroll including salary, overtime, incentive payments, termination and severance pay, deductions, etc.
• Create on-demand checks and EFTs for off-cycle payments or payroll corrections

Payroll Governance, Audits, and Controls – 20%

• Verify payroll data for reasonableness and compliance, able to identify anomalies and outliers
• Ensure payroll documentation and procedures are followed and maintained, periodically review and update SOP (Standard Operating Procedures)
• Address and resolve tax notices
• Research, plan, test & implement legislative changes related to payroll, and make the necessary system and/or processes updates, liaise with Payroll vendor as needed
• Test system scenarios and assist with implementing new configurations
• Provide recommendations and implement process improvements and optimization projects
• Other responsibilities as assigned

Qualifications

• 2+ years of payroll processing, preferably high volume, with large selection of US states
• Bachelor’s/University degree in Finance, Accounting, Human Resources, or Business Administration or equivalent combination of education and experience
• Fully capable of performing all Payroll tasks
• Strong sense of logic and an aptitude for mathematics
• Strong knowledge of payroll processing, tax principles, wage & hours legislation
• Experience with large third-party payroll providers like ADP, Ceridian, UKG, Tricor