Administrative Assistant

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure efficient workflow across departments. The ideal candidate will be proactive, professional, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Answer and direct phone calls, emails, and other communications.
• Maintain organized filing systems, both electronic and physical.
• Prepare reports, presentations, and correspondence as needed
• Assist with data entry, document management, and record keeping
• Assist management with special projects and other administrative tasks as assigned.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 2+ years of administrative, office, or executive support experience preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and prioritize multiple tasks.

Preferred Skills

• Experience with Microsoft Teams, SharePoint, and cloud-based filing systems.
• Familiarity with scheduling software and office management procedures.
• Bilingual (English/Spanish) preferred.

Core Competencies

• Professionalism
• Dependability
• Communication
• Organization
• Teamwork
• Adaptability
• Customer Service Orientation