Operations Coordinator

Operations Coordinator

Position Summary

The Operations Coordinator is a central member of our operations team, helping ensure the organization runs smoothly each day. This role is ideal for someone who enjoys creating order, building systems, supporting people, and solving problems behind the scenes. Working across operations, finance, human resources, and compliance, the Operations Coordinator helps keep our staff, records, and processes organized so our mission can thrive.

Key Responsibilities

• Maintain organized digital and physical records, files, and organizational documentation.
• Prepare organizational forms, correspondence, and other administrative documents.
• Coordinate meetings and provide general administrative support to leadership and staff.
• Support vendor administration and maintain vendor records.
• Organize receipts, invoices, reimbursement requests, and financial documentation.
• Track invoice status and prepare financial records for the organization's bookkeeping process.
• Coordinate employee onboarding and offboarding, including preparing employment documents and onboarding materials.
• Maintain confidential personnel records and track required employee documentation and trainings.
• Maintain organizational compliance records and track recurring deadlines.
• Assist with documenting and maintaining internal policies, procedures, and operational systems.
• Respond to general administrative requests and help identify opportunities to improve workflows.
• Maintain confidentiality while handling sensitive personnel, financial, and organizational information.

Qualifications

Required

• 2–3 years of experience in operations, office administration, human resources, or a related administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• High attention to detail and ability to manage multiple priorities.
• Proficiency with Google Workspace and Microsoft Office.

Preferred

• Experience working in a nonprofit environment.
• Familiarity with HR administration and financial recordkeeping.
• Experience using accounting or project management software.

What We're Looking For

We're looking for someone who enjoys creating organized systems, takes initiative, communicates professionally, and can manage multiple priorities with accuracy and care. The ideal candidate is dependable, resourceful, and committed to supporting a collaborative team environment.