Administrative Assistant

If you want to make a living by making a difference, join Acenda as an

Job Title: Administrative Assistant

About Acenda Integrated Health

Acenda Integrated Health provides 100+ behavioral health programs, including mental health services, crisis care, substance use recovery, family therapy, maternal and pediatric support, and residential programs across New Jersey. Our team enjoys competitive benefits, work-life balance, professional development, and team engaging events. Acenda is recognized as a multi-year Top Workplace by USA Today and The Inquirer and a Top Workplace Culture award winner for Work-Life Balance as well as Joint Commission accredited and certified by MHCA and the New Jersey Alliance for Children, Youth, and Families. Join #TeamAcenda and make a lasting impact.

Job Overview

The Administrative Assistant provides office management and support services to the Recovery Services ASURI team. Ensures high performance of program and management of incoming program referrals, insurance, assessments, inquiries, Cyber authorization and MCO authorizations. This involves prioritizing needs according to urgency, providing resources to make ensure staff and persons served have the tools they need quickly and appropriately.

As an integrated health organization Acenda values the use of evidence-based practice or EBP's.

Program Info

The Adolescent Substance Use Recovery Initiative program is designed to provide treatment and support to adolescents with substance use disorders, focusing on early intervention, skill-building, and long-term recovery. Programs include screening, personalized counseling, family and group sessions, and relapse prevention planning. The goal is to address substance use and associated issues like academic problems or mental health concerns through a comprehensive, family-centered approach. 

Key Responsibilities: 

• Managing consumer records/charts, operating and coordinating EHR, maintaining/monitoring CYBER documentation requirements.
• Receptionist activities (triaging calls and coordinating communication between team and clients.  
• Engages in ASURI meetings and supports leadership/senior director in addressing consumer and program needs. 
• Supports referral management process and communication.
• Manages authorizations, insurance requirements, and scanning/tracking documentation. 
• Follows department policies and procedures and encourages same in others.
• Operates conscientiously in accordance with agency budget.
• Completes and submits accurate written reports and documentation as assigned.
• Ensures quality and accuracy of written and verbal communications.
• Attends meetings and training within established time frames.
• Follows department policies and procedures and encourages same in others.
• Performs other related duties as assigned.

Requirements:

• High School Diploma required. Preferred experience with the client/youth population.
• Electronic Health Record experience preferred. 
• Exceptional computer skills Must have and maintain a valid driver's license with an acceptable driving record
• Must be able to exercise independent thinking and good judgment under all circumstances.
• Must be able to analyze work, set goals, develop plans and utilize time effectively and efficiently.

Additional Information:

• Hourly Rate: $19.42
• Bilingual Rate: $1.50 hourly rate added if Spanish proficient

What we provide:

• An Innovative culture that encourages you to grow and learn with the agency
• Mission-driven core
• 401(k) with 100% employer match on the first 5% of comp

Acenda Integrated Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Department/Program