Accounts Payable Analyst

Job Purpose

Process and analyze accounts payable transactions for multiple business units while fostering positive relationships with vendors.

Essential Functions

• Use an understanding of the general ledger and business to review, route for approval, code, and process vendor invoices efficiently and accurately

• Identify, research, and resolve PO receipt to invoice matching discrepancies in a timely manner

• Respond to inquiries from vendors; research and resolve issues or discrepancies

• Regularly review and perform follow-up actions for items received but not invoiced

• Reconcile vendor account statements, ensuring account balances are kept current and in good standing

• Provide support to other Accounts Payable team members as needed

• Support new vendor setup requests, ensuring all necessary information is obtained from the vendor (W-9, Certificate of Insurance, Vendor Form, etc.)

• Ensure current vendor W-9s and Certificates of Insurance are kept on file

• Assist with annual processing of 1099s

• Provide support for month-end accounting close and special projects

• Comply with all food safety requirements, training, policies, and procedures

• Perform other job-related duties as assigned

Qualifications (Education, Experience, Competencies)

• High school diploma or equivalent; 2-year associate’s degree in accounting or higher preferred

• 2+ years of accounts payable and/or accounts receivable experience

• Prior experience in a multi-factory or multi-division company preferred

• Proficient with Microsoft Office applications (Excel and Word)

• ERP experience, preferably with Microsoft Dynamics Navision, Great Plains, or SAP

• Process-driven with excellent customer service skills

• Able to take initiative, including a strong desire to suggest and develop process improvements

• Critical thinker with excellent problem-solving skills 

• Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision

• Highly organized with the ability to manage multiple tasks and meet deadlines in a high-volume, fast-paced environment

• Solid work ethic demonstrating strict attention to detail and a high degree of accuracy

• Clear and effective verbal and written communication skills